Office Manager

We are searching for an Office Manager to support a Kansas City-area general contracting firm specializing in commercial construction projects.

• Anticipate $65K-$80K annual base salary
• Full suite of benefits: Health, 401K, PTO
• Professional Training Opportunities
• Business Casual Environment, small team
• Office-based, M-F, 8am-5pm (some flexibility if needed)

Responsibilities:

• Manage office operations: Supplies stocking, technology setup, compliance (COIs, audits, insurance renewals).
• Provide accounting support: QuickBooks tracking, payables/receivables, payroll admin, 1099 preparation, pay applications, lien waivers.
• Handle HR: Onboarding, PTO management, employee files, performance reviews, benefits coordination, terminations.
• Serve as receptionist: Greet clients, answer calls, sort mail, prepare beverages/lunches.
• Support executives/PMs: Schedule management, meeting notes, PROCORE document filing, bid tracking, submittals, event planning.
• Assist marketing: CRM lists, social media, client gifts, SWAG management.

Qualifications:

• High school diploma required; Associate's/Bachelor's in business/admin preferred.
• 2 years in professional small office setting (construction, accounting, legal, banking).
• Strong interpersonal/customer service skills; professional appearance and positive attitude.
• Proficiency in MS Office (Outlook, Word, Excel) and QuickBooks.
• Experience in HR, accounting support, and project admin preferred.
• Willingness to complete PROCORE certification and become Notary Public.
• Excellent organizational skills and adaptability.

Keywords: Office manager, construction admin, QuickBooks, PROCORE, HR onboarding, accounting support, payables receivables, 1099 preparation, customer service, small office, compliance, COI management, lien waivers, submittals, executive assistant.