What are the responsibilities and job description for the AP Manager position at Advantex Professional Services?
Accounts Payable Manager – Direct Hire
Hybrid Opportunity: 4 days onsite, 1 day remote
Hours: 8:00am to 5:00pm
Pay: $100,000 to $110,000 plus bonus
Excellent benefits offered
Location: Irvine
Requires BA/BS in Accounting/Finance and intermediate Excel (vlookup/pivot tables)
Key Responsibilities for the Accounts Payable Manager:
Hybrid Opportunity: 4 days onsite, 1 day remote
Hours: 8:00am to 5:00pm
Pay: $100,000 to $110,000 plus bonus
Excellent benefits offered
Location: Irvine
Requires BA/BS in Accounting/Finance and intermediate Excel (vlookup/pivot tables)
Key Responsibilities for the Accounts Payable Manager:
- Oversee the end-to-end accounts payable process
- Act as the primary point of contact for offshore AP staff, providing guidance and support
- Responsible for leading the AP close process and ensure timely completion each month
- Review and reconcile corporate credit card activity, including marketing spend, travel expenses, and other operating costs within the ERP system
- Compile freight data across multiple third-party logistics providers and coordinate proper GL coding for invoice processing
- Administer the expense reporting system, including employee support, report reviews, and system upkeep. Manage the SAP Concur training for new hires
- Maintain vendor records, including onboarding and updates through the AP system
- Manage a high volume of communications related to invoice discrepancies, approvals, and vendor inquiries
- Prepare and review weekly aging reports across various business units
- Execute regular payment runs, including ACH, wire transfers, and check disbursements for vendors and employee reimbursements
- Process credit card payments through the designated payment platform
- Access vendor portals to retrieve invoices and ensure timely payment of recurring expenses such as insurance, rent, and freight
- Support process improvements and play a key role in upcoming payment workflow enhancements Coordinate tax payments via banking platforms and assist with check and wire transactions as needed
- BA/BS in Accounting/Finance is required
- Intermediate Excel (vlookup/pivots tables)
- 5-7 years of full cycle AP processing experience
- Supervise team 3-5 AP Clerks
- Excellent customer services skills
Location/Region: Irvine, California
Salary : $100,000 - $110,000