Administrative Assistant

Job Title: Administrative Assistant

Location: Irvine, CA - Onsite

Compensation: $20.00 - $22.50- Nonexempt (Hourly)

Schedule: M – F, 8:00AM – 5:00PM

About this position

Advantech Corporation in Irvine is looking for an enthusiastic and passionate individual to join the Administrative team. The primary responsibility of the position is to act as first point of contact for all visitors. Receive and direct visitors or phone calls to appropriate department or personnel. Assist and complete administrative functions for employees and the company.

Responsibilities:

• Greet, direct, and escort visitors in a friendly and professional manner; maintain visitor logs and manage badge access.
• Answer and route incoming calls, and manage all incoming and outgoing mail and packages.
• Support customer visits, internal events, and employee committee activities, including conference room setup, catering, budgeting, and cleanup.
• Order and maintain office and kitchen supplies; reconcile vendor invoices and submit expense reports to Accounting.
• Coordinate new hire onboarding logistics, including access setup, cubicle preparation, and representing Administration during orientation.
• Support internal communications, facilities coordination, business travel arrangements, and company security processes.
• Maintain Administration ISO documentation and assist with internal and external audit responses.
• Take on additional projects and tasks as assigned, ensuring timely completion.

Required Qualifications:

• High School diploma or equivalent.
• Prior experience in office administration and reception.
• Proficiency within Microsoft Office Suite (Outlook, Words, PowerPoint, Excel).
• Excellent written and verbal communication skills.
• Detail-oriented and prior experience in data entry.
• Ability to collaborate and work within a team building environment.
• Friendly, enthusiastic, interpersonal, and outgoing characteristics and personalities.

Preferred Qualifications:

• Demonstrate critical thinking, analytical and problem-solving skills including excellent time management and multi-tasking abilities.
• Prior experience with event planning and marketing.
• Ability to increase engagement for company event participation through flyers and email communications.

Physical Requirements:

The physical requirements described below are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Lift, carry, push and pull 25-35 pounds.
• Unpacking and re-packaging may be required.

Benefits:

• Competitive salary dependent on experience (DOE)
• Winning culture with a friendly, team-oriented environment!
• Generous benefits package including medical, dental, vision, long-term disability, and life insurance.
• Employee Assistance Program (EAP)
• 401(k) with company match
• Education & personal development reimbursement program
• Generous vacation and paid holidays package
• Company events, and lunches
• Work from home program – once eligible
• Referral Bonus

About Advantech

Founded in 1983, Advantech is a leader in providing trusted innovative embedded and automation products and solutions. Advantech offers comprehensive system integration, hardware, software, customer-centric design services, and global logistics support; all backed by industry-leading front and back-office e-business solutions. Advantech has always been an innovator in the development and manufacture of high-quality, high-performance computing platforms.

We cooperate closely with our partners to help provide complete solutions for a wide array of applications across a diverse range of industries. To realize our corporate vision of Enabling an Intelligent Planet, Advantech will continue collaborating and partnering for Smart city & IoT Solutions.

World-class Recognition

Advantech is an authorized alliance partner of both Intel® and Microsoft®. Our customers will find the technologies we use inside our products to be widely compatible with other products in the global marketplace. In 2018 and 2019, Interbrand, the world-renowned brand consulting firm, once again recognized Advantech efforts to build a trusted, global brand; it also symbolizes a promise we gave to our business partners, which was to do our best to keep building a trustworthy brand that is recognized everywhere in the world. Advantech was selected as Interbrand’s #5 best Taiwan Global Brand in 2018.

Work Authorization:

To conform to U.S. Government export regulations (ITAR), applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8. U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. More information can be found at https://www.pmddtc.state.gov/regulations_laws/itar.html

Advantech is proud to be an Equal Employment Opportunity employer. We accept applications directly from candidates only and will not be responsible for any recruiting agency fees absent a formal agreement.