What are the responsibilities and job description for the Recruiting Specialist I position at Advantage xPO?
Be the right hand to the Program Director while supporting the hiring and onboarding of key support staff across the region for one of the world's most prestigious Investment Banks.
At Advantage xPO, we believe in being the heart between people and jobs - creating connections that power careers and strengthen organizations. We're hiring a Recruiting Specialist to join our Total Talent Solutions team. This is a unique role that blends direct administrative support for the Program Director with client-facing recruiting operations for a high-profile account.
What You'll Do
- Serve as the administrative backbone for the Program Director (calendar management, agendas, meetings, reporting and any other administrative requests as needed).
- Coordinate scheduling, onboarding, and off-boarding for on-site talent across the region.
- Post jobs, manage candidate communication, and handle interview logistics.
- Liaise with client representatives and ensure requisition activity flows seamlessly in Fieldglass/VMS.
- Prepare offer letters, guide candidates through onboarding, and conduct new hire orientations.
- Support off-boarding logistics and ensure timely communication with departing employees.
What We're Looking For
- Experience: 2 years in a fast-paced corporate environment (staffing/finance preferred).
- Education: Bachelor's degree preferred.
- Excellent communication and organizational skills.
- Outstanding judgment and critical thinking skills.
- Comfort with ATS/VMS tools (Fieldglass, ATS experience a plus).
- Ability to juggle multiple priorities with professionalism.
- Advanced Excel skills: pivot tables, vlookup, index(match), formatting, tables, building workbooks etc.
- Mindset: Collaborative, resilient, detail-oriented, and open to learn and grow.
What You'll Get
- The chance to be the right hand to the Program Director and learn how a successful business operates, while making an impact by connecting top talent with our clients at the bank.
- Full benefits package including medical, dental, vision, 401(k), and unlimited PTO, as well as an option for an HSA.
- Career growth within the staffing organization - gain experience that opens doors to future opportunities in recruiting, operations, or account management.
- A mission-driven culture where you're the heart between people and jobs, helping connect talent with meaningful opportunities.
Apply today and take on a role where your organizational skills and people-first mindset will make an immediate impact on both leadership and client success.
Staffmark makes all employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, ancestry, medical condition, age, marital status, national origin, citizen status, political affiliation, union membership, genetic information, physical or mental disability, veteran status, denial of medical or family leave, pregnancy or pregnancy disability leave or any other protected group status as defined by federal, state or local law. We will provide reasonable accommodations throughout the application or interviewing process. If you require a reasonable accommodation, contact us. Staffmark is an E-verify employer.
