Accounts Receivable Specialist

Company Overview

Advantage Sport & Fitness, Inc. has been a leader in fitness facility planning and design since 1987. With a dedicated team of over 100 professionals, we provide high-end commercial fitness equipment solutions across fourteen states, building strong relationships based on trust and quality.

Job Overview

We are seeking an energetic and detail-oriented Accounts Receivable Specialist to join our finance team. In this role, you will be responsible for managing the company’s accounts receivable processes, ensuring timely collections, accurate data entry, and maintaining excellent client communication. Your expertise in accounting systems and financial software will help support our company's financial health and operational efficiency.

ACCOUNTS RECEIVABLE SPECIALIST

Ithaca, NY

I. GENERAL DESCRIPTION:

The Accounts Receivable Specialist is responsible for generating and distributing invoices accurately and on time, while managing collections on past-due customer invoices. This role involves regular communication with customers to ensure timely payments, identifying and resolving discrepancies, and maintaining accurate financial records. The Accounts Receivable Specialist will utilize software such as Outlook, FileMaker, and ERP systems to manage tasks effectively. Reporting to the Controller, the Accounts Receivable Specialist plays a critical role in ensuring the financial health and cash flow efficiency of the organization. The Accounts Receivable Specialist works in-person at the Advantage Sport & Fitness, Inc. headquarters in Ithaca, NY.

II. SKILL REQUIREMENTS:

A. Interpersonal/Communications Skills:

The Accounts Receivable Specialist must possess strong communication skills to work effectively with customers, internal teams, and management. This includes engaging with customers professionally to address payment issues, resolve disputes, and ensure positive relationships while maintaining the organization’s financial integrity. The ability to be assertive while maintaining good customer rapport is critical.

B. Computer Skills:

The Accounts Receivable Specialist must demonstrate proficiency in financial software and Microsoft Office, with specific emphasis on Excel. Additionally, they should exhibit a capacity for quickly mastering and adapting to new software and tools.

C. Analytical Skills:

The Accounts Receivable Specialist must demonstrate proficiency in financial analysis, with the ability to review accounts, reconcile discrepancies, and make informed decisions regarding collections. Attention to detail and accuracy are essential.

D. Organizational/Planning Skills:

The Accounts Receivable Specialist should exhibit outstanding organizational skills, marked by meticulous attention to detail and the capacity to effectively prioritize tasks to meet deadlines. They should also be proficient at working in an open-office environment.

E. Ethical Conduct:

The Accounts Receivable Specialist is expected to maintain the highest standards of integrity and ethics in all financial matters, including transparency, honesty, and responsible stewardship, to safeguard the organization's financial well-being and reputation.

F. General Characteristics:

The Accounts Receivable Specialist must maintain professionalism and dependability, with a critical emphasis on excellent attendance.

III. JOB RESPONSIBILITIES:

1. Accounts Receivable:

· Process customer payments and apply them accurately to accounts.

· Reconcile AR accounts and address discrepancies as needed.

· Assist in generating and distributing customer invoices.

· Review rates and credit processor periodically.

2. Collections on Past-Due Invoices:

· Conduct outreach to customers with overdue invoices to ensure timely payments.

· Collaborate with customers to resolve billing disputes.

· Maintain accurate records of collections activities and payment arrangements.

· Monitor aging reports and provide regular updates to the Controller.

3. Financial Reporting:

· Assist in generating financial reconciliations and reports as required.

· Collaborate with the Controller to analyze financial data.

4. Financial Compliance:

· Assist in ensuring compliance with all relevant financial regulations and company policies.

· Support audits and financial reviews when necessary.

5. General Financial Administration:

· Provide administrative support for related areas of business.

· Assist in filing annual sales reports as needed

· Learn and perform additional financial administrative duties as required to provide coverage during vacation and sick days.

IV. COMPENSATION/BENEFITS:

The Accounts Receivable Specialist is an FLSA-non-exempt, salaried, full-time position and is eligible for benefits as per company policies and the Employee Handbook, including health and dental insurance, and 401K.

Salary is dependent on qualifications and performance with a range of $49,000 to $60,000.

V. HOURS REQUIRED

The expected workweek is around 40-45 hours, primarily during regular business hours, with occasional extended hours as needed by business demands.

VI. EEO STATEMENT

Advantage Sport & Fitness, Inc. is an equal opportunity employer and is committed to promoting diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to race, ethnicity, citizenship status, creed, color, religion, political belief, age, sex, sexual orientation, gender identity, national origin, physical or mental disability that does not prohibit performance of essential job functions, military status, or any other legally protected status. Military veterans are encouraged to apply.

Pay: $49,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Work Location: In person

Salary : $49,000 - $60,000