Accounts Payable Supervisor

ACCOUNTS PAYABLE SUPERVISOR 

Advantage Services Group is seeking an Accounts Payable Supervisor to join our growing team. We strive to attract the best talent and offer competitive pay along with excellent benefits for our dedicated employees. 

At Advantage Services Group, we prioritize the importance of family and work-life balance within a positive, supportive, and diverse culture. We take pride in being stewards of our brand, committed to serving our communities with exceptional relationships and service. 

Our company is owned and managed by industry veterans who understand the role, the expectations, the challenges, and the responsibilities involved. We are here to support and collaborate with you every step of the way! 

If you're ready to make an impact and grow with us, we would love to hear from you! 

POSITION SUMMARY 

Summary: The Accounts Payable Supervisor is responsible for overseeing the accounts payable process. This role involves overseeing the daily management of accounts payable and cash transactions, ensuring the accuracy and timeliness of invoice processing, payments, and financial reporting. The ideal candidate will have strong organizational and Excel skills with the drive to automate processes and constantly evaluate for efficiencies with a background in accounting principles, with excellent leadership skills and the ability to optimize processes for efficiency and effectiveness. 

Compensation: $70,000 - $75,000 DOE 

Schedule: Hybrid (40 hours per week) - 2 days from home, 3 days from office 

Work Location: 3869 Norwood Drive, Littleton, CO 80125: Reliably commute or plan to relocate before starting work (Required) Occasional travel may be required. 

COMPANY BENEFITS 

We strive to offer a variety of competitive benefits, which include: 

• Company paid Medical 
• Company paid Dental 
• Company paid Vision  
• Company paid emergent medical transport program (Oregon Only) 
• Life Insurance 
• 401K with company match 
• Paid Time Off 
• Bonus programs 

RESPONSIBILITIES 

Responsibilities include, but are not limited to: 

• Develop, implement, and maintain systems, documented procedures, and policies to ensure adherence to company guidelines. 
• Manage timely and accurate processing of high volume of invoices, purchase orders, credit memos and payment transactions.  
• Manage team of 3 remote employees including overseas remote workers. 
• Maintain accurate and complete vendor records and ensure proper documentation and approval for all accounts payable transactions. 
• Monitor accounts to ensure payments are up-to-date and resolve invoice discrepancies and issues. 
• Conduct and manage the monthly close process including reconciliation of all vendor accounts and managing payment and discount terms. 
• Ensure compliance with internal controls, policies, and procedures in processing of accounts payable transactions. 
• Key contributor to continued automation of AP and related payment processing.  
• Mergers & Acquisitions integration and coordination leader. 
• Coordinate with other departments and suppliers regarding accounts payable matters. 
• Processing payments, including check runs, electronic banking, implementation of NACHA banking files, ensuring proper approvals prior to payments being issued, and assisting with related cash flow analysis with the CFO. 
• Manage daily bank activity postings to ensure cash is accurate for analysis purposes. 
• Other tasks as required. 

QUALIFICATIONS 

The qualifications we are seeking for this role include: 

• Minimum of 2-3 years of Accounts Payable experience including proven experience as a supervisor. 
• Strong diligence and ability to manage multiple priorities in a fast-paced environment. 
• Experience using Microsoft Office, Outlook, Word, etc. 
• Strong Microsoft Excel skills. 
• Experience using ERP/Accounting systems. Sage Intacct and Service Titan experience a plus. 
• Have verifiable work history and references. 
• Able to communicate professionally, clearly, and concisely with other team members, management, and customers in person, by phone and email. 
• Must be highly motivated, detailed oriented, able to multi-task, be highly skilled in problem solving and accurate resolutions, have a keen sense of urgency, be flexible, and demonstrate the ability to follow through on tasks timely and effectively. 
• Have a great attitude that blends well with a fast-paced, goal-driven environment. 
• Must be able to deal with high volumes of work and navigate multiple software systems. 
• Must be punctual with a clean presentation of them self and be prepared to work every day to provide reliable support for your team with excellent timeliness and attendance. 
• Occasional travel may be required. 

NOTICES 

• We are an equal opportunity employer and prohibit discrimination and harassment based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. 
• Pre-employment screening includes a background check, Motor Vehicle Record (MVR) report for certain positions, and drug screening - excluding THC (THC is permitted for recreational use only; workplace drug policies apply during shifts and on company premises.). 
• This employer participates in E-Verify and will submit your Form I-9 information to the federal government to verify your authorization to work in the U.S. If E-Verify is unable to confirm your work authorization, the employer is required to provide you with written instructions and an opportunity to contact the Department of Homeland Security (DHS) or the Social Security Administration. 

WORKING CONDITIONS 

Environment: 

• Primarily office-based environment with a quiet, climate-controlled workspace conducive to focus and concentration. 

Exposures Encountered: 

• Minimal exposure to hazardous materials; primarily office supplies and electronic equipment. 
• Occasional exposure to prolonged computer use and fluorescent lighting. 

Essential Physical Requirements: 

• Primarily sedentary work, involving sitting for extended periods while performing tasks such as typing, reviewing documents, and attending meetings. 
• Occasional requirements for standing, walking, and bending to access files and office supplies. 

Physical Effort/Lifting: 

• Sedentary: typically involves lifting items weighing up to 10 pounds, such as files, documents, and small office equipment. 

Schedule Requirements: 

• Standard office hours, typically Monday to Friday. Occasional overtime may be required during peak periods. 
• Rare requirements for weekend or evening work, primarily during critical deadlines or special projects. 

Travel Requirements: 

• Minimal travel required; occasional off-site meetings or training sessions may be necessary. 

Emergency Staff Designations: 

• Not designated as emergency staff; however, timely response to deadlines and project deliverables is critical to the role.