What are the responsibilities and job description for the Office Manager/Case Manager position at Advanced Therapy Clinic LLC?
Location: Missoula, MT
Employment Type: Full-Time
Compensation: $55,000/Annual
Benefits: Medical, dental, and vision insurance; paid time off (PTO); paid legal holidays
About Us
We are a compassionate and growing healthcare clinic in Missoula, dedicated to providing high-quality, patient-centered care. We are looking for a Case Manager / Office Manager who is detail-oriented, organized, and passionate about supporting both our team and our patients. This role is ideal for someone who thrives in a dynamic clinical environment, enjoys coordinating care, and has strong administrative and managerial skills.
Position Overview
The Case Manager / Office Manager will be responsible for overseeing day-to-day office operations, managing patient scheduling and flow, coordinating care among providers, and supporting the overall efficiency and success of the clinic.
This individual will serve as a key point of contact for staff, patients, and external partners, ensuring the clinic runs smoothly and delivers exceptional service.
Key Responsibilities
Employment Type: Full-Time
Compensation: $55,000/Annual
Benefits: Medical, dental, and vision insurance; paid time off (PTO); paid legal holidays
About Us
We are a compassionate and growing healthcare clinic in Missoula, dedicated to providing high-quality, patient-centered care. We are looking for a Case Manager / Office Manager who is detail-oriented, organized, and passionate about supporting both our team and our patients. This role is ideal for someone who thrives in a dynamic clinical environment, enjoys coordinating care, and has strong administrative and managerial skills.
Position Overview
The Case Manager / Office Manager will be responsible for overseeing day-to-day office operations, managing patient scheduling and flow, coordinating care among providers, and supporting the overall efficiency and success of the clinic.
This individual will serve as a key point of contact for staff, patients, and external partners, ensuring the clinic runs smoothly and delivers exceptional service.
Key Responsibilities
- Oversee and manage daily front and back office operations
- Coordinate and optimize patient scheduling to maintain clinic efficiency
- Supervise and support administrative and clinical support staff
- Maintain accurate patient records and ensure compliance with HIPAA and clinic policies
- Collaborate with providers to coordinate patient care plans
- Handle billing support, referrals, and authorizations as needed
- Track office inventory and manage ordering of supplies
- Assist in hiring, onboarding, and training new staff
- Implement and maintain office policies and procedures
- Provide leadership to foster a positive, professional, and team-oriented work environment
- Proven experience in office management, medical administration, or case management (minimum 3 years preferred)
- Strong scheduling and coordination skills in a clinical or healthcare setting
- Excellent organizational, multitasking, and communication abilities
- Proficiency with electronic health records (EHR) systems and office software
- Leadership experience with the ability to motivate and manage a team effectively
- High attention to detail and strong problem-solving skills
- Commitment to providing compassionate and respectful patient care
- Competitive compensation with built-in pay raises
- Medical, dental, and vision insurance
- Paid time off (PTO) and paid legal holidays
- Supportive, collaborative team environment
- Opportunities for professional growth and development
Salary : $55,000
