What are the responsibilities and job description for the Office Assistant position at Advanced Precision Machine?
About Us
Advanced Precision Machine is a growing small business in the machine shop industry.
We are looking for a reliable and organized Office Assistant to join our team. In this role,
you will be the heartbeat of our daily operations, helping us stay organized, efficient,
and focused on serving our customers.
Overview
We are seeking a dynamic and highly organized Office Assistant to join our team! This vital role ensures the smooth and efficient operation of our office environment by providing exceptional administrative support, managing daily clerical tasks, and fostering positive communication with clients and team members alike. If you thrive in a fast-paced setting, possess excellent computer skills, and enjoy multitasking with a positive attitude, this opportunity is perfect for you! As an Office Assistant, you will play a key role in maintaining an organized workspace while supporting various administrative functions to help our organization run seamlessly.
Responsibilities
- Administrative Support: Answer phone calls, greet visitors, sort mail, and manage daily correspondence.
- Record Keeping: Organize digital and physical files, update databases, and perform accurate data entry.
- Scheduling & Coordination: Manage calendars, book appointments, and coordinate internal meetings.
- Office Operations: Monitor and reorder office supplies. keep common areas tidy, and help maintain office equipment.
- Basic Financial/Client Support: Assist with basic invoicing, expense tracking, or customer service inquires as needed.
Qualifications
- Proven clerical experience or office experience demonstrating strong organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong typing skills and computer literacy.
- High school diploma or equivalent.
- Experience with multi-line phone systems and excellent phone etiquette to handle client communication effectively.
- Bilingual abilities are highly desirable to support diverse client needs.
- Familiarity with QuickBooks accounting software is a plus.
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively.
- Excellent interpersonal skills for customer service, client communication, and team collaboration.
- Previous experience in front desk or administrative roles that involved data entry, filing, proofreading, or calendar management will be advantageous.
Join us as an Office Assistant to contribute your organizational expertise while supporting our team’s success! We value energetic individuals who are eager to make a positive impact through their proactive approach and technical proficiency in a vibrant work environment.
Pay: $20.00 - $24.00 per hour
Expected hours: 40.0 per week
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Office Assistant: 3 years (Required)
Ability to Commute:
- Fort Myers, FL 33916 (Preferred)
Work Location: In person
Salary : $20 - $24