What are the responsibilities and job description for the Office Manager position at Advanced Nitriding Solutions?
We are looking for an energetic and orginized Office Manager – Accounting & Administration to oversee day-to-day office operations, accounting support, billing, payroll processing, and administrative functions. This is a hands-on position for someone who is organized, dependable, detail-oriented, and comfortable working in a small business environment where you may be responsible for a wide variety of tasks.
Experience working for a small industrial, manufacturing, or service company is strongly preferred.
Key Responsibilities
- Manage daily office and administrative operations
- Process weekly payroll, including reviewing time records, hours, overtime, deductions, and payroll-related information for accuracy.
- Process Accounts Payable (AP) and Accounts Receivable (AR)
- Prepare and process customer invoices and service billing
- Track outstanding receivables and assist with collections
- Enter vendor bills, process payments, and maintain vendor records
- Manage employee expense reports and company credit card expenses
- Maintain accurate financial and administrative records
- Work in QuickBooks for accounting, payroll support, and reporting
- Issue Shop routers and assist with production scheduling.
- Coordinate product shipping with customer input.
- Maintain organized office systems and documentation
- Identify opportunities to improve office procedures, systems, and processes
- Provide general administrative and accounting support to company management
Qualifications
- 3 years of office management, accounting, payroll, or administrative experience
- Strong QuickBooks experience required
- Experience processing weekly payroll
- Experience with AP, AR, billing, and expense reporting
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Proficiency with Microsoft Office, particularly Excel and Outlook
- Ability to handle confidential financial and employee information
- Strong written and verbal communication skills
- Ability to work independently and prioritize multiple responsibilities
- Experience in a small business environment preferred
- Experience with an industrial, manufacturing, or field-service company is beneficial
What We're Looking For
The ideal candidate is someone who enjoys being the person who keeps the office and financial processes running smoothly. You should be comfortable taking ownership of responsibilities, solving problems, following up when something needs attention, and working directly with company leadership.
Because we are a small company, this position requires someone who is willing to wear multiple hats and can move comfortably between accounting, payroll, billing, customer service, and general office administration.
Compensation & Benefits
- $50K annual salary, negotiable based on experience
- Full-time position
- Health, dental, and vision insurance
- Paid time off
- Paid holidays
- Professional and supportive work environment
- Opportunity to play an important role in a growing local company
Schedule: Monday–Friday
Location: Batesville, IN
Pay: From $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Professional development assistance
- Vision insurance
People with a criminal record are encouraged to apply
Experience:
- Payroll: 2 years (Preferred)
Ability to Commute:
- Batesville, IN 47006 (Preferred)
Work Location: In person
Salary : $50,000