Project Manager Assistant - Environmental Laboratory

Have you ever thought about ways to help make a difference for the environment? Perhaps you might have an interest in working for an environmental testing laboratory. Advanced Environmental Laboratories, Inc. (AEL) is currently seeking entry-level applicants in all our locations who are quick learners with a positive attitude and great people skills. In these positions, no experience is necessary, and you will be mentored from the ground up with AEL management helping you build the experience needed to not only have a job, but build a career. Applicants with attention to detail and team oriented leadership skills will be exposed to all aspects of this fast-paced industry. Please provide general interests and passions in your resume. As a plus, include hard and soft skills that you think might translate to the testing industry.

AEL is Florida's largest environmental, chemical, analytical testing laboratory network. AEL has been in business for 30 years and is a leader in the industry with modern instrumentation, computer technology, and employee opportunity.

We are currently looking for a full time Project Manager Assistant.

This is a full time position with benefits as follows: Health Insurance (60% paid by AEL), vision and dental; paid time off, 7 paid holidays, 1 (8 hours) Floating Holiday; FSA/HSA; short and long term disability paid by AEL (no charge to employees) and life term also paid by AEL. Volunteer hours are also available (up to 4 per year) and social events with food!

AEL Laboratories business hours are 8 AM – 5 PM, with operational hours to include 7 AM - 7 PM Monday through Friday. Peak times could require to work 7 days a week, including holidays when needed.

Minimum Qualifications:

• Summary:

The Project Manager Assistant (PMA) will become familiar with the complexities of the ongoing project work within their functional working group and offer assistance to the Project Manager Team and Sample Receiving.

Minimum Qualifications:

Education: Associate or Bachelor's Degree

Experience: Effective communicator, multi-tasking, computer/clerical, math/chemistry a plus

Basic Technical Skills, Knowledge, and Abilities:

Planning & Execution

• Highly organized with strong time-management skills
• Results-oriented with a focus on meeting deadlines and deliverables
• Skilled at prioritizing tasks in fast-paced environments
• Possess strong customer service skills
• Ability to work independently and prioritize tasks
• Display a professional and courteous attitude at all times
• Strong verbal and written communication skills
• Strong organizational skills and attention to details

Duties and Responsibilities:

• Answers phone calls and assists clients with requests related to sampling, reporting, billing, etc.; takes messages as needed for the PM team
• Promptly follows up on phone calls (makes or returns specific phone calls) as directed by PM or LM for their ongoing projects, scheduling, order tracking, building maintenance, etc.
• Reviews accuracy of login information daily as entered into the Laboratory Information Management System (LIMS) and requests corrections or modifications as needed
• Scans Chains of Custody (COCs) and assists log in with paperwork as needed.
• Checks on TAT and on time report delivery for the PM team
• Assists login department as needed in overflow and/or coverage situations
• Informs clients of any sample receipt anomalies and provides technical support for the resolution of such issues
• Assists in preparation of reports and narratives as required in the LIMS system
• Entry level client assignments include BacT reporting, Walk-In private wells and other clients with simple reporting requirements
• Reviews invoices for accuracy vs. quotes and contracts
• Follows AEL LIMS electronic workflow as instructed
• Assists in subcontracting of samples in network and to other laboratories
• Attend and participate in the daily status meeting
• Provides backup coverage during Project Manager absence
• Performs other Project Manager support-duties as assigned
• Follows policies outlined in the AEL Employee Handbook
• Reports directly to the CSM and/or LM

Rate: $20 to $22/hr. depending on experience

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to use hands, hear and talk. The employee is occasionally required to stand, walk and sit.
• The employee must regularly lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

Working Conditions:

• While performing the duties of this job, the employee frequently works near moving mechanical parts and is frequently exposed to fumes or airborne particles and toxic or caustic chemicals
• The noise level in the work environment is usually moderate

To Apply:

Resumes submitted through the really.com "Apply Now" button are NOT reviewed. In order to be considered for the position, all applicants must apply through AEL's job application website at:

http://www.aellab.com/job-application

There you can fill out the on-line application and have it sent directly to the Laboratory Manager doing the hiring. Be sure to include the position title you are applying for and to attach a PDF or MS-Word version of your resume once there because your application can't complete without it. Also, a copy of your college transcript (if you have one available) and a cover letter always helps.

The whole process should take less than 10 minutes. Applying this way will get your information to the right person in the most complete and fastest way possible, and let that AEL Lab Manager know you are serious about wanting an interview.

About Advanced Environmental Laboratories

Founded in 1994, AEL is an environmental, chemical, analytical testing laboratory network headquartered in Jacksonville, Florida, and has additional laboratories located in Tampa, Gainesville, Altamonte Springs, Ft. Myers, Miramar, and Tallahassee. Our government clients include over 140 city, county, state, and federal agencies across Florida. We aren't just Florida's largest lab network - we are one of the top 10 largest environmental lab employers in the United States.

Our private clients include a who’s-who list of the top engineering firms on the nation, along with multiple Fortune 500 corporations. Our typical work includes drinking water, wastewater, hazardous waste, CERCLA, RCRA, landfill, and property assessment projects. This well diversified portfolio of clients and projects enables AEL to avoid the highs and low of work that many of our competition face, and makes for a very stable working environment for our employees. Because of management philosophy, AEL is committed to helping its employees grow professionally and personally. In addition, AEL recognizes that a stable workforce is key to continuity, and continuity is key to quality for an environmental testing laboratory.

AEL’s strong commitment to its staff shows in its low employee turnover, which remains below that typical for our industry and our competition. Visit our website at http://www.aellab.com. AEL welcomes your application to join our team today.

Job Type: Full-time

Pay: $20.00 - $22.00 per hour

Work Location: In person

Salary : $20 - $22