Office Administrative Assistant

Job Summary

Advanced Electrical Systems (AES) is seeking a reliable and detail-oriented Administrative Assistant to support accounting and payroll operations. This role is critical to maintaining accurate financial records, processing payroll, and supporting day-to-day office operations in a growing electrical contracting company.

The ideal candidate is organized, comfortable working with numbers, and able to manage multiple tasks in a fast-paced environment. This position plays a key role in supporting payroll accuracy, invoicing, and overall financial organization.

Responsibilities

• Assist with weekly payroll entry and time tracking from field crews
• Enter and manage accounts receivable, invoicing, and payment tracking
• Support basic accounts payable tracking and organization
• Maintain organized digital and physical records
• Perform accurate data entry and assist with reconciliation of financial information
• Communicate with field supervisors to ensure accurate time and job reporting
• Assist with general administrative and office support tasks as needed

Requirements

• Previous administrative or accounting support experience preferred
• Experience with QuickBooks, Microsoft Excel, or similar systems
• Proficiency in Microsoft 365 (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Strong communication skills

Preferred Qualifications

• Experience in construction or electrical industry
• Familiarity with payroll processing
• Strong Excel skills (data entry, basic formulas, organization)
• Experience supporting invoicing or accounts receivable

Pay & Schedule

• Hourly position: $22 – $28 per hour (based on experience)
• Full-time, Monday–Friday

Benefits

• Paid time off
• Paid holidays
• On-the-job training
• Opportunities for advancement
• Professional development assistance
• Medical, Dental, and Vision Insurance Available
• 401(k)

Why AES

• Growing company with long-term career opportunities
• Hands-on role with the ability to learn and expand responsibilities
• Supportive, team-oriented environment
• Opportunity to grow into a larger accounting or administrative role as the company expands

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

People with a criminal record are encouraged to apply

Education:

• Bachelor's (Preferred)

Experience:

• Administrative or Accounting Support: 1 year (Preferred)

Ability to Commute:

• Alsip, IL 60803 (Required)

Work Location: In person

Salary : $22 - $28