Administrative Coordinator

Job Summary

We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring seamless communication, efficient management of administrative tasks, and exceptional support to our staff and clients. Your proactive approach and strong organizational skills will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a vibrant team dedicated to excellence.

Duties

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Oversee calendar management and scheduling for meetings, appointments, and events using productivity software such as Microsoft Office and calendar tools.
• Perform data entry and maintain accurate records using spreadsheets, Word processing, and other office management systems.
• Support client communication through clear, courteous correspondence via email or phone, ensuring excellent customer service and support.
• Coordinate office supplies inventory, place orders as needed, and ensure the office environment remains organized and efficient.
• Provide clerical support including typing, proofreading, and sending documents, managing files, and handling administrative projects to improve overall office productivity.
• Candidate must be able to effectively manage and monitor team members to ensure all deadlines are met and tasks are completed.

Qualifications

• Proven experience in office management or administrative support roles with a strong background in clerical tasks.
• Excellent computer skills with proficiency in Microsoft Office Suite (Word, Excel, Outlook), data entry, spreadsheets, and productivity software.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills and excellent phone etiquette for front desk interactions.
• Demonstrated ability to manage multiple responsibilities simultaneously while maintaining attention to detail.
• Previous experience in customer service or client communication roles is highly desirable.
• Technical proficiency in office equipment such as multi-line phone systems and general computer literacy is essential.
• Personal assistant experience or calendar management skills will be considered advantageous.

Join us as an Administrative Coordinator and become a key contributor to our thriving organization! Your energy, organization, and dedication will help us deliver outstanding service while advancing your career in a supportive environment that values your growth and success.

Pay: $20.00 - $24.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $24