Accounting Administrative Assistant

SUMMARY:

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

ESSENTIAL FUNCTIONS:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Maintain Accounting Trackers ensuring that they are always up to date.
• Prepare Various Financial Reports as needed.
• Distribute Financial Statements to appropriate individuals for handling in a timely manner.
• Receive, sort, and forward incoming mail.
• Handle ADP Reconciliations
• Handle distribution of COIs
• Deposit checks
• Assist with the organization, scheduling, and notification of finance meetings, take meeting minutes, and distribute accordingly.
• Assist with quarterly, annual local tax filings and annual reports.
• Responsible for copying, filing, scanning, and shredding of various Claims Department documents.
• Assist with annual corporate filings.
• Answer provider calls per the Claims Departments’ schedules.
• Provide administrative assistance and support with letters, Strategic Plan Manuals, reports, presentations, etc. as needed.
• Demonstrate commitment and dedication to providing administrative support and guidance in the development and deployment of initiatives designed to solve problems and make lives easier.
• Maintain an accurate and up-to-date strategic planning manual with continuity BUS plan and goals.
• Perform all other duties as assigned.

TRAINING EXPECTATIONS:

Associates in this role are expected, as a condition of employment, to complete all training assigned within a reasonable time period, generally within less than 15 days.

EMOTIONAL INTELLIGENCE (emotional quotient; EQ):

To be successful in the organization, associates should have a high EQ. This is necessary to communicate productively, to build and maintain relationships, to recognize and reduce stress, to defuse conflict situations and to increase job satisfaction. Our associates in this role should:

• Demonstrate commitment and dedication to providing associate support and guidance to solve problems and make lives easier.
• Have strong organizational skills that reflect the ability to seamlessly perform and prioritize multiple tasks with excellent attention to detail.
• Ability to handle confidential information with discretion and reflect the importance of privacy and confidentiality concerning employee’s personal information.
• Excellent interpersonal skills with the ability to always manage sensitive and confidential situations with tact, professionalism, and diplomacy.

Communicate, relate, and manage professional relationships tactfully and respectfully at all levels of the organization.

SUPERVISORY RESPONSIBILITY:

This is not a supervisory position. This position does not have the authority to hire, fire, discipline, discharge, assign overtime, and/or direct and assign work, with the ability to effectively recommend any of these actions.

WORK ENVIRONMENT:

This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. This is not a hybrid, telecommute or remote role. This role is 100% in-office.

PHYSICAL DEMANDS:

This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand, as necessary.

POSITION TYPE/EXPECTED HOURS OF WORK:

This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand.

TRAVEL:

This position rarely requires travel.

REQUIRED EDUCATION AND EXPERIENCE:

• HS Diploma or GED required.
• Bachelor’s degree preferred.
• 2 years in an administrative support role or related experience is required.
• Must have great attention to detail.
• Must be highly organized.
• Must have the ability to work independently with initiative.
• Must have strong Microsoft Office, Internet, and email skills.