Payroll Clerk

Summary

Our associates deliver a higher standard of business services to support medical care and behavioral health care. We maintain professionalism, integrity, and commitment as we solve problems and make lives easier.

The Payroll Clerk is responsible for ensuring accurate and timely processing of multi-state payroll using Paycom, while maintaining compliance with federal, state, and local regulations. This role requires strong attention to detail, solid accounting knowledge, and the ability to manage confidential information with integrity. The Payroll Clerk will also assist with payroll reconciliations, benefits deductions, and various accounting functions to support the finance department.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

• Process biweekly and/or semi-monthly payroll for all company locations using Paycom
• Ensure payroll is processed accurately and on schedule, in accordance with company policies and state/federal wage and hour regulations
• Verify employee hours, deductions, and other payroll-related data prior to submission
• Review and reconcile payroll reports for accuracy before each pay cycle
• Maintain employee payroll records, including tax setup, benefit deductions, and direct deposits.
• Monitor compliance with multi-state payroll tax requirements, including setup and maintenance of state tax jurisdictions
• Research and resolve payroll discrepancies, adjustments, and inquiries in a timely manner
• Prepare payroll-related journal entries and reconcile payroll general ledger accounts
• Assist with quarterly and annual tax filings (Form 941, W-2, etc.) and ensure compliance with all applicable reporting requirements
• Generate and distribute payroll reports to management and accounting as needed
• Support internal and external audits by providing payroll records, reconciliations, and supporting documentation
• Collaborate with HR to ensure accurate employee data transfer between systems
• Participate in process improvement initiatives related to payroll and accounting operations
• Maintain confidentiality of all payroll and employee information at all times
• Perform all other duties as assigned
  
  

Qualifications

REQUIRED EDUCATION AND EXPERIENCE:

• Associate's degree in Accounting, Finance, or Business required (Bachelor’s degree preferred).
• 2 years of payroll processing experience, with at least 1 year of multi-state payroll exposure.
• Experience with Paycom - including payroll processing, reporting, and system maintenance - is a plus.
• Strong understanding of payroll laws, tax compliance, and wage and hour regulations.
• Basic accounting knowledge and experience with general ledger reconciliation.
• Proficiency in Microsoft Excel and other MS Office applications.
• High level of accuracy, confidentiality, and attention to detail.
• Excellent organizational and communication skills.
  
  

Preferred Skills

• Experience in healthcare, manufacturing, or multi-location environments.
• Knowledge of benefits administration and garnishment processing.
• Familiarity with payroll journal entries and month-end closing processes.