What are the responsibilities and job description for the Associate Project Management Coordinator position at Advanced Bio-Logic Solutions Corp?
Location: Onsite - Tampa, FL
Employment Type: Contingent Worker (Contract, W2)
Contract Length: 6 months
Compensation: $20/$24 per hour (based on experience)
Summary of the Role
Join a big biopharma leader as a Business Center Coordinator, providing comprehensive onsite support at the Tampa location. In this vital site-essential role, you will support key leaders by managing events, projects, and daily administrative operations. Leverage your organizational skills, attention to detail, and proficiency with business collaboration tools in a dynamic, fast-paced environment.
Key Responsibilities
- Deliver administrative support to multiple executive directors, including calendar management, travel arrangements, and expense reports.
- Coordinate, plan, and support site events, including conference room scheduling, layouts, and technology requirements.
- Manage site resources such as storage, mail distribution, supplies, and the Business Resource Center.
- Serve as liaison to global facilities, site security, emergency services, and EH&SS teams.
- Maintain and organize office supplies, team tables, pavilions, and collaborative spaces.
- Support execution of the operational plan using varied communication tools and platforms (e.g. MS Teams, MIRO, SharePoint, newsletters).
- Uphold confidentiality and discretion with sensitive information.
- Coordinate with internal and external stakeholders for seamless event, project, and initiative execution, including food and beverage orders.
- Partner with corporate affairs to align with communication strategies and support key projects and community events.
- Provide support for the Business Resiliency Program and organize site orientation, tours, and external visits.
Required Experience & Skills
- Excellent organizational skills with ability to anticipate needs and prioritize tasks.
- Attention to detail, discretion, and sound judgment.
- Strong proficiency in Microsoft Office suite, MIRO, and other collaborative applications.
- Demonstrated ability to manage multiple assignments in a dynamic environment.
- Proactive communication and collaboration with stakeholders.
- Experience managing site logistics, resources, and events.
Top 3 Must Have Skills
1. Organizational skills
2. Attention to detail
3. Communication
Day-to-Day Responsibilities
- Provide ad-hoc calendar support to three executives.
- Conduct daily rounds of space to ensure standards are met.
- Organize, sort, and scan all incoming mail and packages.
- Review and consolidate upcoming meeting room reservations using the internal meeting tracker.
Basic Qualifications
- Associate’s degree
- High school diploma / GED and 2 years of experience
- Certification that is directly related to the role and 2 years of experience
This posting is for Contingent Worker, not an FTE
Salary : $20 - $24