What are the responsibilities and job description for the Part-Time Adult Education Office & Assessment Assistant position at Adult Education?
Part-Time Adult Education Office & Assessment Assistant
Position: Adult Education Office & Assessment Assistant
Employment Status: Part-Time, Hourly
Hours: 16 hours per week
Rate of Pay: $25.00 per hour
Reports To: Adult and Continuing Education Coordinator
Employment Status: Part-Time, Hourly
Hours: 16 hours per week
Rate of Pay: $25.00 per hour
Reports To: Adult and Continuing Education Coordinator
Position Summary
The Adult Education Office & Assessment Assistant provides administrative, student support, and assessment services to the Adult and Continuing Education program. This position serves as an important point of contact for students, staff, instructors, and community members while assisting with the daily operations of the Adult Education office.
The position will support student registration and records, office communications, scheduling, data entry, assessment administration, testing procedures, and other program-related administrative responsibilities. The successful candidate will demonstrate professionalism, confidentiality, accuracy, strong organizational skills, and the ability to work effectively with a diverse adult learner population.
Essential Duties and Responsibilities
Office and Administrative Support
- Provide day-to-day administrative support for the Adult and Continuing Education office.
- Serve as a welcoming and professional first point of contact for students, staff, instructors, and visitors.
- Answer and direct telephone calls, emails, and other inquiries.
- Assist with scheduling appointments, assessments, orientations, and other program activities.
- Prepare correspondence, forms, reports, rosters, and other office materials.
- Support the Coordinator with general administrative projects and special assignments.
- Maintain an organized and professional office environment.
- Other duties as directed by the Adult & Continuing Coordinator
Assessment and Testing Support
- Administer and proctor Adult Education assessments and approved testing activities in accordance with established procedures.
- Prepare testing materials, assessment areas, and required documentation.
- Verify student identification and ensure appropriate testing procedures are followed.
- Provide students with clear instructions regarding assessment procedures.
- Monitor testing sessions and maintain a quiet, secure, and appropriate testing environment.
- Maintain confidentiality and security of testing materials and student information.
- Accurately document assessment completion and results as required.
- Assist with scheduling assessments and communicating testing requirements to students.
- Follow all applicable Adult Education, state, district, and testing requirements.
- Assist the Coordinator and appropriate staff with assessment-related data and documentation.
Confidentiality and Compliance
- Maintain strict confidentiality of student records and other sensitive program information.
- Follow district policies, Adult Education requirements, assessment protocols, and applicable federal and state regulations.
- Maintain accurate and timely documentation.
- Demonstrate professionalism and sound judgment when handling student information and office matters.
Qualifications
Required:
- High school diploma or equivalent.
- Strong organizational and communication skills.
- Ability to work effectively with adult learners and individuals from diverse backgrounds.
- Strong attention to detail and accuracy.
- Ability to maintain confidentiality.
- Basic computer skills, including email, word processing, spreadsheets, and data entry.
- Ability to work independently while also collaborating effectively with staff.
- Ability to follow established assessment and testing procedures.
Preferred:
- Experience working in an educational, Adult Education, school, testing, or administrative office setting.
- Experience with student information systems or registration databases.
- Experience administering or proctoring assessments.
- Familiarity with Adult Education programs and services.
- Bilingual or multilingual skills are a plus.
Work Schedule
This is a part-time position of 16 hours per week. The specific work schedule will be established by the Adult and Continuing Education Coordinator based on program and student needs and may include daytime and/or evening hours.
Compensation $25.00 per hour, 16 hours per week.
Physical and Work Requirements
- Ability to work in an office and testing environment.
- Ability to sit, stand, walk, and move throughout the office/testing area as needed.
- Ability to use standard office equipment and technology.
- Ability to occasionally lift or move office materials and supplies.
Equal Opportunity Statement
The Enfield Adult and Continuing Education program is committed to providing an inclusive and welcoming environment for students, staff, and community members. Employment decisions are made in accordance with applicable laws and district policies.