What are the responsibilities and job description for the Executive Administrative Assistant position at Adriana's Insurance?
Adriana's Insurance is on the lookout for an Executive Administrative Assistant to support our executive team with a wide range of administrative tasks. This role involves providing high-level organizational support to ensure our executives can focus on strategic decisions and business growth. The ideal candidate will be an agile, detail-oriented, and highly skilled professional capable of managing various responsibilities while interacting with diverse teams and stakeholders.
Key Responsibilities:- Manage daily administrative operations and assist executives in preparing documents, reports, and presentations.
- Coordinate and schedule meetings, appointments, and travel arrangements for the executive team.
- Serve as the primary point of contact between executives and internal/external parties, demonstrating professionalism and maintaining confidentiality.
- Organize company events, workshops, and team-building activities, ensuring smooth execution.
- Compile and analyze information to prepare reports and presentations that support decision-making.
- Maintain an organized filing system and ensure all documents are up-to-date and accessible.
- Travel to various Adriana’s locations and for company events or meetings (Drivers license required)
- Proven experience as an Executive Administrative Assistant or similar administrative role, preferably in the insurance industry.
- Exceptional organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office management tools.
- Commitment to maintaining confidentiality and handling sensitive information.
- Strong attention to detail and ability to work independently and as part of a team.
- Bilingual in English and Spanish
- Pay: Starting at $22 an hour
- Career advancement opportunities
- Health, Dental, Vision and Life Insurance
- 401k Plan
- Paid vacation
- Employee discount on our services: Car Insurance, Life Insurance, Traffic School, DMV, and Immigration Services
- Opportunities for professional development and growth.
- A supportive and inclusive workplace culture.
- The chance to make a meaningful impact on people's lives.
Salary : $22
