What are the responsibilities and job description for the HR Generalist position at ADP Workforce Now?
Human Resources Generalist
Position Summary
The Human Resources Generalist is responsible for administering and coordinating all day-to-day human resources operations for multiple business entities. This position serves as the primary point of contact for HR systems administration, payroll processing, benefits administration, employee relations, compliance, reporting, and workforce support. The HR Generalist partners with leadership, managers, employees, vendors, and government agencies to ensure efficient HR operations and compliance with all applicable regulations.
Essential Duties and Responsibilities
HR Operations & Administration
- Maintain employee personnel records and HR documentation.
- Digitize, organize, and retrieve personnel records as needed.
- Respond to employee inquiries and provide general HR support.
- Prepare recurring management reports and workforce documentation.
- Coordinate HR communications and employee information distribution.
- Manage HR workflow delegation and approval routing.
ADP Workforce Now Administration
- Serve as primary administrator and company liaison for ADP.
- Maintain employee records including status changes, pay changes, address changes, reporting relationships, and organizational structures.
- Create, revise, and maintain payroll deduction codes and validation tables.
- Configure ADP homepage content, employee communications, and system features.
- Troubleshoot timekeeping and attendance system issues.
- Manage PTO balances, policies, accruals, and employee assignments.
- Maintain manager hierarchies and reporting structures within the system.
Payroll Administration
- Process multi-entity bi-weekly payroll.
- Audit payroll registers for accuracy and identify variances between payroll cycles.
- Process off-cycle payroll payments and payroll corrections.
- Administer employee reimbursements and payroll adjustments.
- Monitor timecards, approve corrections, and resolve payroll discrepancies.
- Manage payroll deductions including benefits, union dues, garnishments, tax levies, and child support orders.
- Coordinate stop payments, payroll reversals, and replacement checks.
- Support year-end payroll activities, including W-2 processing and annual payroll compliance requirements.
Benefits Administration
- Administer employee benefit programs including medical, dental, vision, life insurance, disability, retirement, and supplemental benefit plans.
- Manage new hire benefit enrollments and employee benefit changes.
- Coordinate annual open enrollment activities.
- Serve as primary contact between benefit carriers, brokers, employees, and payroll systems.
- Manage carrier integrations and eligibility data transfers.
- Administer COBRA notifications and compliance requirements.
- Assist employees with benefit questions, insurance cards, claims issues, and enrollment support.
- Process retirement plan elections and maintain 401(k) records.
Employee Relations
- Investigate employee complaints, workplace concerns, and policy violations.
- Assist management with corrective action, performance discussions, and disciplinary processes.
- Interpret and apply company policies consistently.
- Provide guidance to managers and employees regarding workplace issues.
- Support conflict resolution and employee engagement efforts.
Leave of Absence & Accommodation Administration
- Administer leave of absence documentation and tracking.
- Coordinate employee benefit payments during leave periods.
- Issue required notices and maintain leave-related records.
- Communicate with employees regarding leave requirements and status updates.
Recruiting & Staffing Support
- Create, post, revise, and remove job requisitions and job advertisements.
- Coordinate pre-employment drug screening and background screening processes.
- Communicate with recruiting vendors and screening providers.
- Process hiring documentation and maintain recruiting records.
- Support onboarding and hiring activities as needed.
Compliance & Regulatory Administration
- Maintain compliance with federal, state, and local employment laws.
- Coordinate OSHA reporting and documentation requirements.
- Prepare and submit annual workforce reporting requirements.
- Support internal and external audits.
- Develop, revise, interpret, and maintain company policies and procedures.
- Monitor HR compliance requirements across multiple operating entities.
Tax & Agency Administration
- Manage federal, state, and local payroll tax accounts.
- Coordinate with state agencies regarding unemployment, withholding, garnishments, and tax matters.
- Research and resolve tax account discrepancies.
- Establish and maintain payroll tax registrations in new jurisdictions.
- Support quarterly and annual payroll tax reporting activities.
- Maintain unemployment compensation accounts and respond to unemployment claims.
Reporting & Analytics
- Develop and maintain HR metrics and workforce reports.
- Analyze payroll, benefits, turnover, headcount, and workforce data.
- Prepare reports for executive leadership and operational management.
- Monitor trends and identify opportunities for process improvements.
Leadership & Department Support
- Provide guidance and support to HR team members.
- Assist with workload prioritization and departmental operations.
- Escalate and resolve employee and management concerns.
- Support HR department initiatives and strategic objectives.
Knowledge, Skills, and Abilities
- Comprehensive knowledge of HR operations, payroll administration, benefits administration, and employment law.
- Advanced proficiency with ADP Workforce Now and HRIS systems.
- Strong understanding of payroll processes, deductions, garnishments, and tax administration.
- Ability to manage confidential and sensitive information.
- Strong analytical, organizational, and problem-solving skills.
- Excellent communication and interpersonal skills.
- Ability to manage multiple priorities and deadlines across multiple business entities.
Education and Experience
- Bachelor’s degree in Human Resources, Business Administration, Accounting, or related field preferred.
- Three or more years of progressively responsible human resources experience preferred.
- Experience with payroll administration, HRIS systems, benefits administration, compliance, and employee relations required.
Compensation & Benefits
- Competitive hourly rate based on experience.
- Comprehensive benefits package including health, dental, vision, life insurance, and 401(k).
- Paid time off and company holidays.
- Opportunities for growth and advancement within Noble Environmental.
Equal Employment Opportunity Statement
Noble Environmental is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable law. We are committed to fostering a diverse and inclusive workplace where every employee feels valued and supported.