What are the responsibilities and job description for the Division Coordinator - Dallas Metro Area position at ADP Workforce Now?
Title: Division Coordinator
Location: Metro Dallas, TX
At Pacesetter Homes, our people make the difference. We offer an exciting place to build your career with competitive compensation and benefits packages, company matching 401K program and employee home purchase program.
Job Overview
The Division Coordinator is responsible for providing administrative support for the Pacesetter Homes DFW Division.
Your day-to-day responsibilities will include:
- Preparing and distributing Start Packages for Construction
- Preparing Interim Budgets
- Assisting Starts Coordinator in Permitting functions when needed
- Loading documents for Starts and Construction to document management and BuildPro
- Follow up with Vendors on requested information
- Coordinating with accounting to resolve purchase order and invoice related issues as needed
- Providing office support to the Purchasing Manager on special projects
- Being the primary backup to the Scheduling Coordinator on Scheduling Software (BuildPro) with Construction
- Providing backup to the Purchaser / Estimator for issuing VPO’s for the Division
- Providing local HR assistance to update and maintain office policies as necessary
- Assisting in the onboarding process for new hires
- Maintaining office supplies, equipment, and mail (inbound/outbound/interoffice)
- Managing office, sales, and construction office supply orders
- Guest reception and phones
- Maintaining the office in a neat and orderly manner
- Setup of lots for new neighborhood and phases in NSE
- Maintaining, update and distribute division reports.
As our ideal candidate, you are…
- A strong communicator; you clearly express your thoughts in conversation as well as write and present in a persuasive and influencing manner.
- An active listener; you seek to understand and listen to others in a non-judgmental way.
- A creative problem solver; you take evaluated risks to capitalize on opportunities and implement tough or unpopular decisions.
- A leader; you attract, retain, develop or improve the skills of others through effective coaching and guidance.
Essential Requirements
- Associate degree or equivalent.
- Minimum 3 year of administrative experience.
- Satisfactory verification of criminal record check.
What We Value
- Creating trusting and successful working relationships.
- Setting clear, measurable, and achievable goals.
- Cooperating with team members in an open, positive, and respectful manner.
- Staying current with technical job skills.
- Consistently meeting customer expectations.
- Taking responsibility for the outcomes of decisions and actions.
Working Conditions
Primarily work in an office setting during regular business hours. Some travel to the neighborhoods or meetings to meet with Vendors and other Division personnel.
About Us
Qualico is a fully integrated real estate development company with offices in Western Canada, Austin and Dallas-Fort Worth, Texas.
Since its inception in 1951, the company’s activities span the entire real estate spectrum and include residential land acquisition and development, single-family and multi-family home divisions, commercial and industrial development, property management, concrete ready mix, building supply and manufacturing divisions. To learn more, click here.
Candidates being considered will be contacted. We thank you for your interest. Join our Talent Community to stay up to date on job opportunities and to find out why we have the best reason to come to work every day.