Assistant Administrative Director - BHS

Purpose of Position:

Provide support for all non-clinical activities to include strategic planning, payroll, grant reporting, and policies and procedures. Support the maintenance of documentation compliances and coordinate Didactic discussions on a variety of operational topics. Supervise administrative staff members.

Uphold the organization’s vision, mission, and corporate values. Demonstrate understanding of and compliance with organization’s policies, procedures, code of conduct and work rules.

Essential Functions:

• Support operations of Behavioral Health Services including strategic planning; scheduling; budgeting; and supervision of staff members.
• Coordinate and facilitate training and competencies for staff members to ensure compliance with CARF and State regulations, and documentation compliance.
• Support hiring, termination, and training of staff members.
• Manage schedules and responsibilities of front office staff members to include Administrative Assistants and Specialists.
• Support Quality Assurance/Performance Improvement activities and personnel.
• Work with the Administrative Director to sustain and grow programs and service including the Wellness and Training Center and other in-region higher levels of care.
• Support the organization's strategic alliances and partnerships.
• Support grant writing and implementation.
• Fulfill duties delegated by Administrative Director.
• Attend and preside over meetings as delegated by and in the absence of the Administrative Director.
• Meet monthly (minimally) with Clinical Director, Director of Psychological Services, Clinical Supervisors, and Administrative Director to discuss operational and programmatic concerns.
• Plan and implement the annual calendar of activities including training initiatives, special events and the official administrative acts.
• Create/coordinate presentations for meetings and Didactics.
• Perform other duties as assigned. 

Personal Traits:

All Norton Sound Health Corporation employees are expected to consistently demonstrate the organization’s values: integrity, cultural sensitivity and respect for traditional values, continual learning and improving, compassion, teamwork and pride. Employees are expected to demonstrate integrity, professionalism, accountability, cooperation with and consideration of others.

Required Knowledge:

All Norton Sound Health Corporation employees are expected to have general knowledge of typical office technologies such as computers, printers, copiers, fax machines, and typical office software.

Job Specific knowledge is listed below:

• Knowledge of general patient care activities
• Knowledge of documentation requirements for specific fields/records
• Knowledge of regional and cultural customs and values

Required Skills and Abilities:

All Norton Sound Health Corporation employees are expected to have a broad range of skills and abilities centered around a strong patient focus, efficient performance, and teamwork. All employees should have patient/customer service skills, interpersonal skills and good communication skills. All employees should have the ability to manage their time and organize their work to ensure efficient performance. In addition, all employees should have the ability to follow policy, procedure and instructions, actively communicate with their supervisors to ensure understanding and manage their work accordingly. Finally, all employees should have the ability to understand and manage patient/customer confidentiality.

Job specific skills and abilities are listed below: 

• Communication skills
• Problem solving and critical thinking skills
• Interpersonal skills and teamwork.

Minimum Requirements

Physical Requirements:

∙Use hands and arms to operate office or clinical equipment

∙Sit more than half the workday

∙Stand and/or walk less than half the workday

∙Bend, stretch, twist, crouch and/or reach

∙View electronic monitors for prolonged periods of time

∙Use hands and arm for repetitive motion tasks consistently for more than one hour at a time

∙Lift or carry unaided less than 25 pounds

∙Push or pull using up to moderate force

∙See and hear with normal acuity

Working Conditions:

∙Work is conducted in a standard office environment

∙Moderate travel is required (up to 50% of the time)