What are the responsibilities and job description for the Virtual Intake Coordinator - Adolescent PHP/IOP position at Adolescent Wellness Academy?
Virtual Intake Coordinator
Remote in FL | Part-Time | Schedule 3pm-7pm | $17/hour, $19/hour upon completion of training
About the Role
This is a virtual coordinator role supporting AWA's adolescent program with a focus on intakes and administrative support. You keep the program organized and moving by managing intake documentation, coordinating schedules, supporting virtual sessions, and communicating with families throughout the admissions process. Spanish fluency is required for this role.
Backgrounds that translate well: Psychology/Counseling Graduate Studies · Behavioral Health · Case Management · Education · Administrative Support
What You'll Do
- Process intakes, upload sign-in sheets, prepare welcome kits, and maintain census records
- Coordinate scheduling for new admissions, including psych and IEP appointments
- Communicate with parents and families by phone and email in English and Spanish on intake logistics and progress updates
- Monitor and redirect adolescent clients (ages 13–17) via chat during virtual group sessions and transitions
- Provide real-time tech support to clients during virtual sessions (Zoom, breakout rooms, chat)
- Track attendance and maintain accurate program records
- Complete same-day documentation, including wellness check-ins as needed
- Escalate safety concerns, disclosures, and behavioral flags to the clinical team immediately
What We're Looking For
Required
- Bilingual required: English and Spanish
- Experience in a clinical, educational, administrative, or community mental health setting
- Comfortable supporting virtual group sessions and managing basic tech troubleshooting (Zoom, breakout rooms)
- Strong organizational and documentation skills
- Emotionally regulated, professional, and consistent under pressure
- Understands the limits of a non-clinical role — escalates appropriately, never makes independent clinical decisions
AWA is an adolescent mental health organization operating PHP and IOP programs in South Florida. We exist to serve teens and families at their most critical moments — and this role is at the center of that work every day.
Learn More: Adolescent Wellness Academy
Salary : $17 - $19