Client Care Coordinator and Aesthetic Specialist

Job Summary

At Admire Aesthetics, we believe exceptional results begin with exceptional people.

We are seeking a Client Care Coordinator who is passionate about helping others, thrives in a client-focused environment, and is seeking a long-term career opportunity in the aesthetic and wellness industry. This role is ideal for someone who enjoys building relationships, delivering outstanding service, and being part of a team dedicated to helping clients look and feel their best.

Admire Aesthetics is one of Southern Oregon's leading providers of non-surgical aesthetic treatments. We have built our reputation on integrity, education, personalized care, and the consistent delivery of an exceptional client experience. As our practice continues to grow, we are seeking a motivated, positive, and professional individual who shares our commitment to excellence.

This position combines client care, consultation support, scheduling, sales, treatment coordination, and hands-on assistance with advanced aesthetic procedures. The ideal candidate understands that every interaction matters and takes pride in creating a welcoming, supportive, and results-driven environment for every client.

Who We Are

At Admire Aesthetics, our mission is elevate, the aesthetic paradigm in our community while helping all of our patients become more confident in their bodies.

We value

• Exceptional client experiences
• Integrity and honesty
• Personal accountability
• Professional growth and continuous learning
• Teamwork and collaboration
• Positivity and solution-oriented thinking
• Treating every client with compassion, respect, and professionalism

We are not looking for someone who simply wants a job. We are looking for someone who wants to grow with us, contribute to our culture, and become an integral part of our team for years to come.

Primary Responsibilities

• Client experience & relationship building
• Create a welcoming, professional, and positive experience for every client.
• Build meaningful relationships that encourage long-term client loyalty.
• Answer incoming calls, texts, emails, and online inquiries.
• Schedule appointments and coordinate treatment plans.
• Follow up with prospective and existing clients regarding appointments and treatment recommendations.
• Assist clients with questions regarding services, pricing, memberships, and promotions.
• Conduct consultations and educate clients on treatment options.
• Help clients identify services that align with their goals.
• Present treatment plans, pricing, packages, and memberships with confidence and professionalism.
• Support practice growth through ethical, relationship-based sales.
• Assist with client retention and rebooking initiatives.

Clinical & Treatment Support

• Assist providers with aesthetic procedures and treatment preparation.
• Prepare and maintain treatment rooms and equipment.
• Support a variety of non-surgical aesthetic treatments, including body contouring, cellulite reduction, skin tightening, healthy aging, and wellness services.
• Maintain accurate client records and documentation.
• Adhere to all company policies, safety standards, and confidentiality requirements.

Administrative & Operational Support

• Process payments and financing transactions.
• Maintain organization of client files and scheduling systems.
• Assist with daily office operations and workflow management.
• Collaborate with team members to ensure efficiency and exceptional service delivery.

Qualifications & Requirements Required

• Excellent communication and interpersonal skills.
• Strong customer service and relationship-building abilities.
• Professional appearance and demeanor.
• Strong organizational skills and attention to detail.
• Ability to multitask and work efficiently in a fast-paced environment.
• Proficiency with computers and technology.
• Proficiency in social media.
• Ability to work independently while contributing positively to a team environment.
• Availability to work full-time Tuesday through Saturday.

Preferred

• Previous experience in aesthetics, medical spas, wellness, hospitality, healthcare, luxury service, or a related field.
• Sales, consultation, or client relationship experience.
• Experience with scheduling software, CRM systems, or electronic medical records.
• Medical assistant, esthetics, or related certifications are a plus but not required.

The Ideal Candidate

The person who succeeds in this role is warm, confident, coachable, and genuinely enjoys helping others. They understand how to connect with people, communicate effectively, and create trust. They take initiative, remain positive under pressure, and consistently look for ways to improve both the client experience and the success of the practice.

They are driven, professional, dependable, and excited about the opportunity to build a rewarding career within a growing organization.

Benefits

• Competitive compensation
• Performance-based incentives
• Employee discounts on products and services
• Ongoing education and professional development
• Career advancement opportunities
• Supportive, team-oriented work environment
• Opportunity to grow with one of Southern Oregon's premier aesthetic practices

If you are passionate about helping people feel confident, enjoy working in a positive and professional environment, and are looking for a long-term opportunity with room for growth, we would love to hear from you.

Join a team that values excellence, integrity, personal growth, and making a meaningful difference in the lives of our clients every day.

Pay: $22.00 - $27.00 per hour

Benefits:

• Employee discount on products
• Paid time off
• Employee perks program
• Professional development assistance

Work Location: In person

Pay: $22.00 - $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• Employee discount
• Paid time off
• Professional development assistance

Work Location: In person

Salary : $22 - $27