Development Coordinator

The Admiral Nimitz Foundation is a Texas 501(c)(3) non-profit corporation headquartered in 

Fredericksburg, TX whose sole purpose is to support and operate the National Museum of the Pacific 

War. The mission of the National Museum of the Pacific War is to foster responsible citizenship and 

leadership by inspiring all ages with our collection and the enduring relevance of the stories from 

the Pacific War.

Position Summary

The Development Coordinator provides comprehensive administrative, operational, and donor services 

support to the Development Department and Foundation staff. This position serves as the 

organizational hub of the Development Department, ensuring efficient office operations, exceptional 

donor stewardship, accurate database management, fundraising event coordination, communications 

support, and executive administrative assistance. The Development Coordinator manages the 

day-to-day administrative functions of the department, allowing development leadership to focus on 

key functions. This position requires exceptional organization, professionalism, attention to 

detail, customer service, discretion, and the ability to manage multiple priorities simultaneously.

Essential Responsibilities Executive & Administrative Support

• Provide administrative support to the Development Department including calendaring and 

scheduling, meeting support, departmental reporting and recordkeeping, and correspondence with 

stakeholders.

Donor Database & Gift Administration

• Assist with donation acceptance, data entry, and acknowledgements. Maintain fundraising 

dashboards, database records, and tracking reports while ensuring donor confidentiality and 

compliance with gift acceptance and recordkeeping policies.

Communications & Stewardship

• Draft, edit, proofread, and distribute well written internal and external communications, with 

accurate and clear information. Support membership and donor acquisition and retention 

communications and activities.

Event & Meeting Coordination

• Coordinate logistics for various types of meetings, events, and activities at all stages – 

planning, execution, and post-event evaluation and reporting. Keep active lists of task 

assignments, project timelines, and status reports.

General Responsibilities

•  Serve as the first point of contact for many donor and member inquiries, representing the 

Foundation with professionalism and hospitality.

• Provide exceptional customer service to donors, members, volunteers, board members, and 

visitors.

• Provide support to the CFO and the finance office by assisting with money processing, deposits, 

bank runs, and reporting.

• Assist with special projects and strategic initiatives and perform other duties as 

assigned.

Qualifications Education

• Associate degree required; bachelor's degree preferred. Equivalent combination of education and 

experience may be considered.

Experience

• Three to five years of administrative or office management experience.

• Experience supporting executive leadership preferred.

• Nonprofit development, fundraising, membership, or event coordination experience highly 

desirable.

Knowledge, Skills & Abilities

• Excellent organizational and project management skills with strong written and verbal 

communication skills and outstanding attention to detail and accuracy.

• Ability to manage multiple projects with competing deadlines with a high level of 

professionalism, discretion, and confidentiality and strong customer service and interpersonal 

skills. Ability to work independently while contributing effectively to a collaborative team.

• Advanced proficiency with Microsoft Office Suite. PREFERRED:

• Experience with donor CRM software, email marketing platforms, and online event registration 

systems.

• Command of emerging AI tools and organizational systems to ethically and professionally maximize 

office and organizational efficiencies.

• Love of history, museums, artifacts, and / or military.

Core Competencies

• Organization & Planning

• Communication

• Customer Service and Relationship Management

• Confidentiality

• Attention to Detail

• Adaptability

• Initiative

• Collaboration and Team Participation

• Problem Solving

• Technology Proficiency

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.

• Ability to lift up to 25 pounds.

• Occasional evening and weekend work for fundraising events.

• Local travel for meetings and Foundation events as needed.

Position Details

This is a full time, permanent, at-will position as an employee of the Admiral Nimitz Foundation. 

Regular work week is Monday – Friday 8:00 a.m. – 5:00 p.m. with a lunch hour. This is an in-office 

position at the Foundation offices on East Austin Street in Fredericksburg, TX. – with very 

limited, exceptional ability to work remotely. May include some scheduled evenings and weekends for 

donor & member-facing events. This position is available now with an anticipated start date of 

October 5 or sooner.

Salary & Benefits

Salary range is $20 – 22 per hourly pay at 40 hours a week ($41,600 – $45,760 annual) as an exempt, 

full time employee, payable every two weeks (26 pay periods) with full benefits per the Employee 

Handbook, including employee health insurance, access to dental and vision insurance, a 403 (b) 

retirement plan with company match at 3% of annual salary, accrued sick leave and vacation leave, 

10 regular holidays, and a professional and dynamic work environment.

How to Apply

Submit a professional resume AND a well written, custom cover letter describing your interest in 

this position, your affinity for our work and the Museum, and highlights of your resume. 

Applications without a cover letter will not be considered. Applications will be accepted and 

reviewed on a rolling basis with a final deadline of September 15. Email your information to 

development@nimitzfoundation.org with the subject line:

Development Coordinator. Questions may also be sent to that email address.