Student Activities Administrator

Jenks Public Schools Job Description

Position: Student Activities Administrator

Reports to: Site Principal - High School

Supervises: TBD

Qualifications:       

1. Hold or be eligible for an Oklahoma teaching certificate.
2. Previous experience as a classroom teacher required.
3. Hold or be eligible for Secondary Principal Certification preferred.
4. Demonstrated ability to build positive relationships with students, staff, and the community.
5. Experience in student activities, event coordination, or student leadership programs preferred.
6. Ability to organize and manage multiple projects and timelines in a dynamic school environment.
7. Satisfy all district requirements with regard to physical health and citizenship.
8. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To promote a positive, engaging school culture by leading student activities and programs, developing student leadership, and supporting meaningful involvement. Serves as a key facilitator of campus culture at Jenks High School, collaborating with students, staff, and administrators to design and implement high-quality experiences while shaping how leadership, clubs, and organizations enhance the overall student experience.

Essential Functions and Responsibilities:

Student Leadership & Culture Development

1. Empower students to design, plan, and implement school-wide activities and events through authentic leadership experiences.
2. Promote a positive, inclusive, and student-centered school culture aligned with Jenks Public Schools’ mission and Portrait of a Graduate attributes.
3. Foster student voice, ownership, and engagement in school traditions and experiences.

Student Activities & Events Coordination

1. Oversee the planning and execution of key central campus (9th-12th grades) events such as assemblies, all Homecoming activities, Prom, Commencement, senior celebrations, staff appreciation events, and other school-wide traditions.
2. Collaborate with student organizations to support their involvement in school-wide events while ensuring alignment, quality, and consistency.
3. Establish and maintain systems, timelines, and structures to ensure effective planning and execution of events.
4. Support planning for district events such as the Back to School Rally.

Communication & Promotion of Activities

1. Promote student activities and events through multiple communication platforms, including Canvas, Minga, social media, and other school-based platforms.
2. Ensure clear, consistent, and engaging communication to maximize participation.

Collaboration & Support

1. Serve as the primary point of contact for student activity coordination.
2. Collaborate with sponsors of student organizations to support planning, communication, and execution of activities and events.
3. Work collaboratively with Athletics and the Director of Performing Arts to ensure coordination of activity contracts, travel consents, and event alignment.
4. Promote consistency and shared expectations across student activities while maintaining positive and productive relationships with sponsors and staff.

Student Organizations & Activity Systems

1. Maintain and manage records for school-sponsored student organizations, including rosters, constitutions, and by-laws.
2. Provide oversight for Independent Student Organized Groups (ISOGs), including application processes, documentation, and compliance with district guidelines.
3. Support the development of clear systems and expectations for student groups to ensure equitable access, accountability, and sustainability.
4. Assist student organizations and sponsors in navigating district procedures related to fundraising, event planning, and student participation.
5. Manage activity-related logistics, including contracts, travel documentation, financial processes, and student activity funds.
6. Ensure responsible oversight of student activity funds in accordance with district policies.
7. Ensure all activities comply with school, district, and state guidelines.

Event Supervision

1. Attend and supervise school activities and events, including those occurring outside of the regular school day, as part of extra duty responsibilities.
2. Support the safe, orderly, and positive execution of student events.

Compliance and General Responsibilities:

1. Follows the procedures, practices, and guidelines outlined by the school, district, state, and federal laws intended to keep students healthy and safe.
2. Exhibits consistent reliability-based patterns of behavior (punctuality, dependability, complying with timelines and deadlines).
3. Performs all other duties as assigned.

Employment Terms: Eleven (11) months a year. Salary and work year to be established by the Board. Benefits as established by Board policy. 

FLSA Qualification: Exempt

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Jenks Public Schools Board of Education’s policy on Staff Evaluation (2.20) and by Oklahoma State Law.

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed.  Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

Hearing/Speaking Requirements: Adequate to exchange information.