What are the responsibilities and job description for the Purchasing Specialist position at Administration?
Primary Purpose:
Assist in the procurement of material and equipment for the district. Work under close supervision and follows established purchasing procedures to process bids and purchase orders.
Qualifications:
Education/Certification:
High school diploma or GED
Special Knowledge/Skills:
Knowledge of procedures for purchasing and invoicing supplies and equipment
Ability to work with numbers in an accurate and rapid manner
Ability to analyze and organize a complex filing system of bid-related documentation
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Effective organizational, communication, and interpersonal skills
Experience:
5 years clerical and accounting experience
Major Responsibilities and Duties:
Purchasing
- Process bids and purchase orders as directed and in accordance with established procedures.
- Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase, and maintaining accounts.
- Assist with the preparation of bidding documents, including notice and instruction to bidders, specifications, and proposal forms.
- Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts, and other issues as directed.
- Detect and resolve problems with incorrect orders, invoices, and shipments.
Clerical
- Prepare and maintain vendor database and bidder lists.
- Prepare correspondence, forms, manuals, reports, purchase orders, and payment authorizations using personal computer.
- Compile, maintain, and file all reports, and other documents as required.
Other
- Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and se of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
Salary : $34,019 - $47,971