Accounting Specialist

Major Responsibilities and Duties:
Accounting
1. Verify and record details of financial transactions in appropriate journals and subsidiary ledgers and
transfer subsidiary account summaries to general ledger.
2. Receive and process for timely payment all accounts payable invoices, requisitions, purchase
orders, receipts, and vendor information.
3. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
4. Compute and record cash receipt summaries.
5. Make all bank deposits and work with bank officials to resolve discrepancies in account records.
6. Transfer funds between accounts as directed by Chief Financial Officer.
Purchasing
7. Process bids and purchase orders as directed and in accordance with established procedures.
8. Assist staff in preparing purchase orders, verifying available funds and authorizations before purchase,
and maintaining accounts.
9. Review and analyze purchasing requisitions for completeness and accuracy and confer with initiator to
clarify needs and specifications, and complete information; advise managers of purchases and cost
effective alternatives.
10. Oversee district credit card use for purchases; maintain log of charges, and reconcile monthly
statements; prepare account summary spreadsheet and supporting documentation for audit
purposes.
11. Maintain procurement information, price lists, and vendor lists; track commodities accounts to assess
order history and trends.
12. Contact vendors to check on supply and equipment availability, invoices, purchase orders, contracts
and other issues as directed.
13. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.
14. Receives all authorized purchases in accounting software.

Job Description Hempstead ISD

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Clerical
15. Input data into accounting system.
16. Prepare and maintain vendor database and bidder list.
17. Prepare correspondence, forms, manuals, reports and payment authorizations following district
standards and requirements.
18. Compile, maintain, and file all reports, records, and other documents as required.
19. Maintain vendor files and set up new accounts and make changes as they occur.
Other
20. Receive incoming calls, answer questions, and direct calls to the proper party.
21. Follow district safety protocols and emergency procedures.
22. Other duties as assigned.
Supervisory Responsibilities:
None.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress

Salary : $30,844 - $48,906