LISD Central Office - Payroll Clerk

Job Title:         Payroll Clerk                                         Exemption Status/Test: Nonexempt

Reports to:      Chief Financial Officer                          

Dept./School:  Business Office                                      Date Revised:  05/12/2020

Primary Purpose:

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic payroll accounting procedures

Ability to maintain accurate and auditable records

Ability to use software to create spreadsheets, databases, and do word processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in an accurate and rapid manner to meet established deadlines

Effective organizational, communication, and interpersonal skills

Experience: Payroll experience preferred

Major Responsibilities and Duties:

Payroll Accounting

Prepare accurate district payroll for distribution to employees following established procedures.

Receive and audit timesheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.

Balance payroll earnings and deductions; initiate related transfers of funds and deposits.

Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.

Data Entry

Prepare and post payroll changes including payroll deductions and terminations.  

Records and Reports

Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records,

Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (FICA), Medicare, Texas New Hire Reporting, and Workers’ Compensation Commission.

Other

Work cooperatively with the LISD personnel department, principals, department heads, campus, and department secretaries, and employees to ensure the accuracy of the information reported. Resolve payroll problems and inquiries.

Oversee district facility rental by outside organizations.  Prepare billing and coordinate facility usage with representatives from organizations and campuses.

Respond to requests from financial institutions regarding verification of employment.

Perform various accounting functions at the direction of the CFO.

Maintain confidentiality of information.

Supervisory Responsibilities:

None.

Mental Demands/Physical Demands/Environmental Factors

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of a mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions to meet established deadlines; maintain emotional control under stress

Salary : $32,436 - $49,051