What are the responsibilities and job description for the Accounting Assistant position at Administration Building?
PRIMARY PURPOSE:
Provide financial and accounting support for district operations by processing accounts payable, maintaining vendor records, reconciling accounts, posting journal entries, and assisting with audits, reporting, and regulatory compliance.
QUALIFICATIONS:
Education:
High School graduate or certificate of high school equivalence (GED); some college preferred.
Experience/Licenses:
Minimum of five (5) years accounting/bookkeeping.
Knowledge of Microsoft Office software.
Knowledge of basic accounting principals.
Ability to learn new computer applications in a fast-paced environment.
Must be organized and self-motivated.
MAJOR RESPONSIBILITIES AND DUTIES:
- Review and approve district purchase requisitions, check requests, and electronic orders to ensure compliance with purchasing policies and proper authorization.
- Oversee vendor setup and maintenance in financial systems, including adding new vendors, updating records, resolving duplicate entries, and verifying required documentation and purchasing cooperative compliance.
- Coordinate and process accounts payable activities, including invoice verification, stop payments, and communication with departments to confirm receipt of goods and services.
- Monitor and record federal, state, and local revenue sources, including TEA funding and county tax distributions, by preparing accurate journal vouchers and ensuring proper deposit and allocation of funds.
- Perform routine and period-end reconciliations for district, investment, student activity, and credit card accounts; analyze transactions and resolve discrepancies.
- Balance and reconcile eCommerce and Pay-By-Invoice purchasing platforms to ensure timely and accurate payment processing.
- Prepare journal entries and fund transfers to support monthly and year-end financial close activities, including food service, payroll, and general fund balancing.
- Assist with debt service administration by coordinating bond payments, verifying funding requirements, initiating wire transfers, and recording related transactions and fees.
- Support annual financial reporting requirements, including preparation and electronic filing of IRS 1099 forms and assisting with documentation for the annual audit.
- Provide general business office support, including reception coverage and cross-functional assistance as needed.
- Other duties as assigned.
NECESSARY SKILLS:
- Demonstrated ability to operate a personal computer.
- Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.
- Ability to effectively present information and respond to questions from groups of teachers and the general public.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
- Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Ability to adjust to changes in computer software application.
Position is for 230 days per year from September through August
Salary : $50,000