What are the responsibilities and job description for the Accounting Analyst III position at ADMIN?
Job Title: Accounting Analyst III
Reports to: Director of Financial Services
Classification: Classified Exempt
Location: District Office
Job Summary
The Accounting Analyst III position is responsible for assisting Financial Services management staff with accounting and maintaining records for various District funds and programs (for example, general fund, grant funds, student activity funds, etc.). This position is responsible for general accounting tasks, reporting and ensuring compliance for assigned funds, and assisting with budgeting, audit, periodic reporting, cash management, reconciliations, and various supporting tasks to complete requirements for timely and accurate financial reporting. Other duties include training and supporting school and bookkeeping staff with accounting and policy questions related to various District funds and programs. Works with daily pressures, requiring constant attention to a volume of work which must be completed within a limited time and according to deadlines.
Essential Job Functions
Essential duties of this position include the following functions. Employees in this position perform some, or all, of the following tasks. Other duties may be assigned.
- Closing timely month-end reconciliation and journal entries for all accounts, including income statement and balance sheet.
- Daily cash management including projection, investment recommendations, maintaining check signers across the district and other banking services.
- Monitor and reconcile general ledger activity, subsidiary systems and balances. Responsible for ?xed asset accounting, including capital expenditure reporting and analysis.
- Maintain a working knowledge of federal, state, and local laws for school accounting and grant accounting.
- Support upkeep of the chart of accounts, including creating account codes and closing account codes.
- Monitor charges for reasonableness and compliance with District policies and procedures.
- Ensure required documentation and approvals comply with district policies and procedures.
- Prepares a variety of reconciliations in support of monthly, yearly, and other periodic reporting.
- Perform bank reconciliations for various District accounts.
- Prepare journal entries and corrections with required documentation.
- Research issues, prepare invoices, and claim funds for the support of special revenue expenditures.
- Support annual audit procedures by preparing required documentation, work papers, and reports; researching issues; and compiling information for auditors.
- Prepare or assist in the preparation of all applicable fiscal reports for grant funded programs and ensures timely submission thereof; may include assisting with preparation of grant applications.
- Coordinate with key personnel at all levels of the District to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines.
- Enter revenue and deposit transactions into the accounting system, including preparing invoices and applying payments to close invoices.
- Monitor aging invoices and follows up for timely collection of revenue.
- Assist and train school and department staff with using financial systems and accessing reports.
- Track and update District fixed asset schedules.
- Track and update District inventory records.
- Assist with budget preparation and tracks and monitors budget reports, including ensuring monthly reconciliation of student activity funds.
- Coordinate district travel requests including making reservations and payments, managing travel system, and submitting expense reimbursements in compliance with federal rates.
- Complete a high volume of data entry requiring speed and accuracy, as well as skill with various technology and software, in an environment with constant interruptions.
- Assist in automation projects and recommend modi?cations/improvements to complete system application.
- Provides technical support to school and department bookkeepers and secretaries as related to school accounting.
- Completes special projects and other duties as assigned.
- Appropriately maintains and secures confidential records and inquiries, and ensures compliance with document retention laws and policies.
- Professionally represents the school and the District in interactions with parents, community, staff, and students.
- Troubleshoots office machinery (copy, fax, etc.).
- Other related duties may be assigned.
Other Job Functions
- Assists in other functional areas in the department as necessary for relief coverage and to maintain schedules.
- Attends meetings and performs other duties as assigned.
Working conditions
Work is primarily done indoors, with extended periods of working with a computer and telephone. May be required to sit, keyboard, write, hear, and speak for extended periods. Work activities may include bending, stooping, kneeling, and occasional lifting of items weighing 20 to 50 pounds. Travel between school sites and district office required.
Qualifications
- Understanding of:
- Federal, state, local and other funding source compliance, regulations, and laws.
- Generally Accepted Accounting Principles, Government Accounting Standards, and other rules and regulations related to assigned functions.
- Financial and statistical recordkeeping and reporting.
- Fraud and risk reduction practices.
- Ability to:
- Pass and maintain Oregon Fingerprinting and Criminal Background Check clearance.
- Travel among district facilities as needed with valid Oregon drivers’ license and excellent driving record.
- Perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions.
- Perform designated duties under high stress conditions and maintain multiple priorities to meet established deadlines while maintaining accuracy and attention to detail and with minimal
- Demonstrate proficiency with computer use and programs, including word processing, spreadsheets, internet, templates, email, and integrated financial software systems.
- Perform analytic and self-review disciplines.
- Maintain professionalism and confidentiality of district transactions.
- Work harmoniously with others and demonstrate positive conflict resolution.
- Have physical and mental attributes sufficient to perform essential functions and be a contributing member of a team.
- Have willingness to take on a variety of new and challenging projects.
- Demonstrate strong work ethic and high personal integrity, with ability to work successfully and establish strong partnership with others.
- Have strong skills in interacting effectively and collaboratively with diverse individuals or groups.
- Take personal responsibility for professional learning; maintain professional and technical knowledge by participating in professional development activities.
- Maintain excellent attendance and punctuality, and work a flexible schedule including evening and weekend hours when needed.
- Have excellent competencies in a variety of areas including writing and editing, organization, problem-solving, multi-tasking, statistical record keeping, and prioritizing.
- Perform tasks as This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.
Education and Experience
- Bachelor’s degree with an emphasis in accounting, ?nance, business, or data analysis is required; course work in governmental accounting is a plus
- Requires four years of progressive experience in governmental accounting or financial data analysis; public school accounting preferred, federal grant accounting is a plus.
Other Requirements
- Work location: Onsite
- Work Shift: Typically 8-5, may require work in the evening to meet deadlines
- Position Type: Full Time
- Position Days/Calendar: 12-months (260 days)
- Leave Benefits: 20 non-contract days, sick, and personal days
Salary : $98,000 - $124,001