Administrative Manager - Quincy, IL

Job Summary

The Administrative Manager is responsible for overseeing and coordinating high-level administrative functions to support efficient plant operations and organizational effectiveness. Key responsibilities include tracking and reporting key performance indicators (KPIs), coordinating the schedule and cadence of communication and informational meetings, maintaining administrative processes, and providing strategic administrative support to plant leadership and personnel. This position reports to the Complex Manager.

Job Responsibilities

• Serve as a trusted administrative partner to plant leadership, anticipating needs, coordinating priorities, and supporting operational planning.
• Track key decisions, commitments, and follow-up actions from plant meetings to promote timely execution and accountability.
• Establish standardized administrative procedures, monitor effectiveness, and implement improvements that strengthen consistency, efficiency, and compliance across the plant.
• Compile, analyze, and distribute reports related to key operational metrics to support informed decision-making and performance monitoring.
• Serve as an administrative resource for colleagues inquiries related to policies, benefits, attendance, and other general administrative matters.
• Partner with Talent Acquisition and plant leadership to coordinate recruitment activities, including interview scheduling, and interview participation as needed.
• Oversee and coordinate the onboarding process to ensure new colleagues complete required documentation, receive necessary resources, and are prepared for a successful transition into the organization.
• Establish and maintain a consistent cadence for plant communication and informational meetings, coordinating schedules, agendas, materials, and follow-up actions.
• Develop, maintain, and monitor administrative processes, including layered audits related to recognition, qualifications, and other applicable programs, ensuring timely completion.
• Oversee the procurement, organization, and inventory of office supplies, project materials, uniforms, and other resources to support plant operations.
• Maintain effective document control processes, and record retention practices to ensure information is accurate, accessible, and properly maintained.
• Provide high-level administrative support to plant leadership and operations management, including document preparation, project tracking, meeting support, and other administrative activities.
• Identify opportunities to streamline administrative processes, improve reporting accuracy, strengthen communication, and enhance overall plant and organizational effectiveness.
  
  

Job Requirements

• High school diploma or equivalent required; degree in business administration, office management, or related field is preferred.
• Strong organizations skills; attention to detail and high level of accuracy.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams, etc.) and basic office equipment.
• Problem-solving skills and ability to handle multiple tasks simultaneously.
• Ability to work independently as well as in a team setting.
• Efficient in prioritizing tasks and meeting deadlines.
• Strong documentation skills and ability to maintain strict confidentiality in all aspects of the role.
• Must be reliable, ethical, and professional.
• Expected to actively support and participate in the plant’s safety and environmental programs.
  
  

Excited about this role but don’t think you meet every requirement listed? We encourage you to apply anyway. You may be just the right candidate for this role or another one of our openings.

ADM requires the successful completion of a background check.

REF:113787BR