What are the responsibilities and job description for the Executive Admin Assistant position at Aditi Consulting?
Payrate: $30.00 - $33.00/hr.
Summary:
We are seeking a highly skilled Bilingual Executive Assistant to support our Chief Financial Officer (CFO). The ideal candidate will have prior experience as an executive assistant, and the ability to manage multiple priorities in a fast-paced, high-pressure environment. This role requires fluency in English and Korean to effectively support the CFO and coordinate with global stakeholders.
Responsibilities:
- Executive Support: Manage the CFO’s calendar, schedule meetings, and coordinate appointments while ensuring effective time management and prioritization of tasks.
- Communication: Serve as a primary point of contact for the CFO, handling correspondence, emails and phone calls in a professional and timely manner.
- Meeting Coordination: Prepare agendas, materials, PowerPoints, follow-up documentation for meetings and coordinate onsite and offsite events for small and large groups (i.e., executive staff meetings, quarterly team offsites, annual team workshops, team building events)
- General Office Duties: Ordering supplies for the CFO office, processing invoices, expense settlements.
- Travel Management: Arrange complex international and domestic travel itineraries, including flights, accommodation, organizing travel documents, and transportation, ensuring seamless experience, including last-minute changes
- Project Management: Assist in managing and tracking key projects and deliverables, ensuring deadlines are met. Create and edit words, presentations, spreadsheets and other various documents. Coordinate weekly team updates and daily/monthly/quarterly/yearly reviews
- Confidentiality: Handle sensitive information with discretion and maintain the highest level of confidentiality.
- Problem-Solving: Proactively identify and resolve scheduling conflicts logistical issues, and other challenges with a solutions-focused mindset.
- Research & Analysis: Research on current market, channel and competitor market trends to stay abreast with changing economy
Qualifications:
- Bachelor’s Degree
- Minimum of 5 years of experience as an executive assistant, preferably supporting C-suite executives.
- Fluency in Korean and English, with excellent written and verbal communication skills. Ability to send correspondence on behalf of the CFO’s office.
- Proven ability to handle multiple priorities, work under pressure, and meet tight deadlines
- Strong organizational skills with keen attention to detail and accuracy
- Expert in Microsoft Office Suite- Excel and PowerPoint
- Positive attitude, Sharp, highly intuitive, and able to anticipate up-to-the-minute needs
- Highly collaborative and flexible adapting to changes in schedule and procedure
- Outstanding ability to juggle competing priorities and thrive in a deadline-driven environment
Top Skills:
- Fluency in Korean and English
- Minimum of 5 years of experience as an executive assistant
- Outstanding ability to communicate with cross levels
- Bachelor's degree
- 5 years Experience
Pay Transparency: The typical base pay for this role across the U.S. is: $30.00 - $33.00/hr. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience and the benefits package you select. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, 10 paid days off, 401(k) plan participation, commuter benefits and life and disability insurance.
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Aditi Consulting LLC uses AI technology to engage candidates during the sourcing process. AI technology is used to gather data only and does not replace human-based decision making in employment decisions. By applying for this position, you agree to Aditi’s use of AI technology, including calls from an AI Voice Recruiter.
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Salary : $30 - $33