What are the responsibilities and job description for the Operations Administrative Assistant - Quality Control position at Adirondack Beverages?
Overview: Adirondack Beverages is looking for a member to join our team, to fill an entry level position that requires attention to detail surrounding documentation review, maintenance, and distribution. Working in manufacturing or logistics is a plus, but not necessary. Office experience or secretarial experience is acceptable. This is a non-union, non-exempt hourly paid position with a schedule of M-F 8am to 5pm w/ 1-hour lunch, and overtime as needed.
Responsibilities:
- Process batching records from previous production runs to remove ingredients from inventory and maintain records.
- Distribute production schedules daily, provide schedule updates, and communicate schedule changes with relevant parties. Distribute formula sheets for batching.
- Process hold reports
- Review COAs of incoming raw materials, and scan and organize associated files.
- Scheduling interviews for candidates applying for roles within the Quality department.
- Reconcile sanitation chemical inventory, spring water receiving records, and sugar delivery records.
- Assist with scanning, saving and organizing docs to contribute to the departments organization and databases.
- Work closely with Quality Manager, Quality Supervisors, syrup technicians, lab technicians, line foreman, receiving and shipping warehouse teams, and production schedulers to help improve efficiency, accuracy, and overall workflow.
- Perform miscellaneous projects as needed.
- Responsible for Food Safety and Food Quality.
Requirements:
- Manage time well and ensure that all tasks are handled to completion and delivered before the deadline. Respond to more urgent issues or tasks with a swift manner.
- Strong attention to detail with an ability to communicate clearly
- Able to multi task daily
- Computer literate; MS Office (Word, Excel, Outlook), Adobe Acrobat
- Self-starter, accountable & able to work unsupervised
- Flexible w/ changes and revisions
- Ability to read and comprehend production schedules, receiving paperwork, daily activity reporting, and batching records, and perform duties required for each item
- Skill in practical application of mathematics and the ability to choose the right methods to solve a problem.
- Versed in Reporting Skills, Administrative Writing Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, and Verbal Communication.