Administrative Assistant

In this role, you will perform diversified operations and administrative duties for the organization and the team members to ensure teamwork flows well. This role requires a high degree of problem-solving, tact, initiative, and judgment and a thorough understanding of business practices and procedures. Ability to coordinate and handle various priorities and schedules while confidentially handling personnel data is required.

Responsibilities include but are not limited to:

• Support the Teams management in coordinating and managing the group’s event schedule, conference rooms booking, and travel logistics when necessary.
• Work on team operations needs such as Purchase orders, budget tracking, Capital/lab/IT purchases
• Managing the Team's Confluence page, newsletters, training trackers, etc
• Manage executive meetings coordination.
• Support team office spending needs, monitor and replenish office supply inventory
• Support integration of new hire by coordinating office set-up, asset assignment, and other new hire logistics
• Collaborate with IT and Security management to track the status of our group's help desk tickets, and ensure timely resolution, including tracking and ordering of the group’s laptop, desktop, and software needs
• Communicate key dates and information regarding Site Executive initiatives and activities
• Coordinate catering and supplies for internal and customer meetings
• Support other activities as necessary

Required Skills

• Proactive team player with strong organizational skills and the ability to handle multiple priorities
• Experience working effectively across organizations and geographic sites
• Solid communication and interpersonal skills, and an ability to build effective working relationships across organizational boundaries
• Proven ability to work independently and with limited direction
• Ability to create and contribute to a positive work environment and employee morale,
• MS Office Skills: Word, PowerPoint, Excel, OneNote, SharePoint, Teams, etc.

Preferred Experience & Skills:

• Prior experience working as a Business operations and administrative assistant in a similar environment
• Ability to work independently and seek areas for continuous improvement
• Support for employee engagement
• Experience with supporting teams in a variety of functions and assignments
• Experience working in a fast paced team environment

Job Type: Contract

Pay: From $25.00 per hour

Schedule:

• 8 hour shift
• Day shift

Work Location: On the road

Salary : $25