What are the responsibilities and job description for the Sales Administrator position at Addition Management?
Job Title: Sales Administrator
Location: New York, NY
Salary: $80K - $90K Bonus
Successful International Trade company seeks Sales Administrator to join their Team!
Responsibilities:
- Receives/Evaluates/Issues Purchase orders, Sales Confirmations and Contracts based on negotiated and agreed terms and conditions in SAP.
- Negotiate sales and purchase prices/terms with customers and suppliers to fix contracts.
- Prepares and reviews complex shipping documents for distribution to U.S. Customs, Brokers, Customers and Banks.
- Process timely payments to suppliers and vendors in SAP.
- Follow up on Accounts Receivable to minimize loss of interest due to late payments.
- Negotiate detailed Letters of Credit with banks to ensure timely receipt of payments.
- Keeps close communication with customers/vendors regarding shipment and logistical details.
- Negotiate with steamship lines, forwarders and truckers to get the best possible freight rates in order to maximize the profit to the dept.
- Analyze and choose best means of transportation to make sure of timely, efficient and cost effective deliveries.
- Prepare detailed and complex spreadsheets to include Invoice Control; Quarterly Report of the shipments; Inventory Reconciliations on a monthly basis.
- Complies with Accounting and Auditor’s rules and regulations, as well as, any requests regarding our business. Communicates timely and precisely.
- Works closely with Compliance Department to be kept updated on U.S. Customs regulations, new incoterms and any EPA related issue.
- Closes each monthly ledger by the 3rd business day of each month.
- Analyze discrepancies on the ledger and have the excellent ability to resolve and adjust complicated entries.
- Provide Manager the Aged Inventory report on the 1st of each month.
- Study new trade, logistic and customs regulations and provide new information to suppliers, customers and team members.
Qualifications:
- Bachelor’s Degree
- Minimum Related Experience 2 years
- Knowledge of import/export procedures, logistics, terminology and documentation
- Knowledge of EPA regulations
- Ability to work under minimal supervision and within established procedures and practices
- Ability to communicate effectively with those inside/outside the Company
- Knowledge of basic accounting/bookkeeping practices
- Must possess basic analytical skills, meet deadlines and maintain confidential information
- Strong problem-solving skills
- Ability to multitask
- Accountable for achievement of financial target/budgets, and goals
- Proficient with Microsoft office
- Experience with SAP a plus
Salary : $80,000 - $90,000