Sales Administrator

Job Title: Sales Administrator

Location: New York, NY

Salary: $80K - $90K Bonus

Successful International Trade company seeks Sales Administrator to join their Team!

Responsibilities:

• Receives/Evaluates/Issues Purchase orders, Sales Confirmations and Contracts based on negotiated and agreed terms and conditions in SAP.
• Negotiate sales and purchase prices/terms with customers and suppliers to fix contracts.
• Prepares and reviews complex shipping documents for distribution to U.S. Customs, Brokers, Customers and Banks.
• Process timely payments to suppliers and vendors in SAP.
• Follow up on Accounts Receivable to minimize loss of interest due to late payments.
• Negotiate detailed Letters of Credit with banks to ensure timely receipt of payments.
• Keeps close communication with customers/vendors regarding shipment and logistical details.
• Negotiate with steamship lines, forwarders and truckers to get the best possible freight rates in order to maximize the profit to the dept.
• Analyze and choose best means of transportation to make sure of timely, efficient and cost effective deliveries.
• Prepare detailed and complex spreadsheets to include Invoice Control; Quarterly Report of the shipments; Inventory Reconciliations on a monthly basis.
• Complies with Accounting and Auditor’s rules and regulations, as well as, any requests regarding our business. Communicates timely and precisely.
• Works closely with Compliance Department to be kept updated on U.S. Customs regulations, new incoterms and any EPA related issue.
• Closes each monthly ledger by the 3rd business day of each month.
• Analyze discrepancies on the ledger and have the excellent ability to resolve and adjust complicated entries.
• Provide Manager the Aged Inventory report on the 1st of each month.
• Study new trade, logistic and customs regulations and provide new information to suppliers, customers and team members.

Qualifications:

• Bachelor’s Degree
• Minimum Related Experience 2 years
• Knowledge of import/export procedures, logistics, terminology and documentation
• Knowledge of EPA regulations
• Ability to work under minimal supervision and within established procedures and practices
• Ability to communicate effectively with those inside/outside the Company
• Knowledge of basic accounting/bookkeeping practices
• Must possess basic analytical skills, meet deadlines and maintain confidential information
• Strong problem-solving skills
• Ability to multitask
• Accountable for achievement of financial target/budgets, and goals
• Proficient with Microsoft office
• Experience with SAP a plus