Accounting Manager

Position: Accounting Manager

Location: Hauppauge, NY

Salary: $120K – $145K Bonus

Stable Distribution firm seeks an Accounting Manager to join their Team!

Responsibilities

• Lead and execute the monthly close on a 7–8 working day cycle, including journal entries, accruals, prepaid amortization, and account reconciliations.
• Prepare the monthly financial reporting package and submit it to the corporate CFO using a combination of Excel and Phocas reporting.
• Reconcile all balance sheet accounts on a monthly basis and maintain clean, auditable supporting schedules.
• Support quarterly and annual reporting requirements of the California parent company, including audit preparation.
• Manage the full payment cycle for Asia-Pacific suppliers, paid in U.S. dollars, ensuring timely and accurate disbursement against purchase orders and supplier terms.
• Capture and allocate landed cost components — including freight, duty, brokerage, tariffs, and ancillary charges — into inventory under an average-cost methodology.
• Oversee accounts payable and accounts receivable functions, including review of customer credit, collections activity, and aged receivables.
• Maintain the general ledger, chart of accounts, and overall integrity of financial data within the ERP.
• Process and review payroll inputs as needed and coordinate with the parent company on related matters.
• Own multi-state sales and use tax compliance covering 4–5 states where the company has economic nexus, including preparation, filing, and remittance.
• Manage exemption certificate collection and maintain audit-ready documentation.
• Build and document repeatable processes for the close, vendor payments, and tax filings to reduce key-person risk.
• Design and maintain internal controls appropriate for a small entity, with proper segregation of duties between the Accounting Manager, Staff Accountant, and the California parent.
• Identify opportunities to streamline workflows in the ERP, Excel, and Phocas, and partner with the CFO on continuous improvement initiatives.
• Serve as the New York entity's primary point of contact for the corporate finance team on accounting matters, banking inquiries, and insurance-related transactions.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• CPA desired
• 7–10 years of progressive accounting experience, including at least 2–3 years of supervisory responsibility.
• Demonstrated ownership of a full month-end close cycle through financial statements.
• Strong working knowledge of inventory accounting in a distribution or product-based environment, including landed cost concepts.
• Multi-state sales and use tax compliance experience.
• Advanced Microsoft Excel skills (pivot tables, lookups, complex formulas).
• Proven ability to work independently with a remote-based manager and corporate parent.
• Experience in a wholesale distribution, import, or consumer products business.
• Familiarity with international vendor payment workflows and Asia-Pacific supplier dynamics.
• Exposure to Phocas, Power BI, or similar reporting tools.
• Prior experience supporting a parent–subsidiary reporting structure.