Office Coordinator

Position: Office Coordinator

Location: Boston, MA

Pay: $20-25/hr

Contract: 6 months

Benefits: Eligible for health, dental, vision, 401k.

Our client is seeking a customer-focused Facilities & Office Coordinator to help create an exceptional workplace experience for employees, visitors, and clients. This role is ideal for someone who enjoys being the face of the office, thrives in a fast-paced environment, and takes pride in maintaining an organized, welcoming, and efficient workplace.

Key Responsibilities:

• Serve as the primary point of contact for employees, visitors, and clients, providing outstanding customer service and support
• Welcome guests and ensure a professional and seamless visitor experience
• Respond to workplace inquiries and coordinate resolutions in a timely manner
• Conduct regular office inspections and floor walks to ensure workspaces, meeting rooms, and common areas are clean, organized, and fully functional
• Identify and report facility-related issues, coordinating with vendors and facilities teams to ensure prompt resolution
• Support employee engagement initiatives, workplace communications, and feedback programs
• Assist with vendor coordination, including documentation review, workplace access, and compliance requirements
• Maintain workplace signage, notice boards, and office communications to ensure accuracy and professionalism
• Promote positive workplace behavior and support a productive office environment
• Adapt to changing business needs and support ongoing workplace improvements

Qualifications:

• Previous experience in a customer-facing, facilities, office coordination, workplace experience, hospitality, or administrative support role
• Strong communication and interpersonal skills with a professional and approachable demeanor
• Excellent organizational and time management abilities
• Ability to multitask and prioritize effectively in a dynamic environment
• Strong attention to detail and problem-solving skills
• Proven ability to build positive relationships with employees, visitors, vendors, and stakeholders
• Adaptable, resilient, and proactive in identifying opportunities for improvement
• Professional appearance and commitment to delivering exceptional service