Executive Secretary

Job Title: Secretarial Manager

Location: Chicago, IL

Industry: Legal Services

Compensation: $90000 – $120000 / Year (based on experience)

Work Schedule: Monday–Friday, 9:00 a.m. – 5:00 p.m.

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group has partnered with a prestigious, global law firm seeking a Secretarial Manager to join their Chicago office. This firm is known for its collaborative environment, professional excellence, and commitment to providing outstanding service to clients across multiple practice areas.

Job Description:

The Secretarial Manager oversees and supports a team of legal secretaries, ensuring the delivery of exceptional administrative support to attorneys and the firm’s leadership. This individual will be responsible for daily team operations, workload allocation, performance management, and professional development of staff. The role requires strong leadership, discretion, and a focus on fostering a positive, team-oriented culture.

Key Responsibilities:

• Supervise a team of legal secretaries, managing workloads, performance, and professional growth.
• Prepare weekly schedules, oversee attendance, and ensure adequate coverage during peak periods.
• Conduct performance evaluations, recommend training and development opportunities, and manage employee relations.
• Partner with management on recruitment, onboarding, and continuous improvement initiatives.
• Act as liaison between attorneys, secretaries, and firm administration to promote effective communication and problem resolution.
• Review departmental processes and recommend workflow enhancements to improve efficiency and service quality.
• Maintain personnel records, track productivity reports, and ensure compliance with firm policies and procedures.

Qualifications:

Required:

• High school diploma or equivalent.
• Minimum of 5 years of experience providing administrative or legal support within a law firm or professional services setting.
• Proven leadership or supervisory experience managing a team.
• Strong communication, organizational, and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to maintain confidentiality, exercise sound judgment, and adapt in a fast-paced environment.

Preferred:

• Associate’s degree or higher.
• Experience with timekeeping and document management systems (e.g., iManage, NetDocs).
• Previous experience supervising 20 or more staff members in a mid- to large-size law firm.

Additional Details:

• Full-time, on-site role 5 days a week.
• Business casual dress environment: professional demeanor required.

Perks:

• Collaborative and inclusive firm culture.
• Professional development and mentorship programs.
• Opportunities for advancement within a globally recognized law firm.
• Competitive compensation and comprehensive benefits package.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.