Events Coordinator

Project Coordinator, Events

Type: Permanent

Location: Hybrid – Center City Philadelphia (on-site Mondays & Wednesdays; remote remainder of week)

Salary: $55000 / Year

Start Date: ASAP

Organization Overview

A leading regional business advocacy organization brings together companies and civic leaders to drive economic growth, champion inclusive policies, and foster a thriving, diverse business community. With a mission to make Greater Philadelphia a top-tier global business destination, this mid-sized nonprofit offers the stability of an established institution and the agility of a mission-driven team.

The Opportunity

Join a high-energy Events Department producing 100 annual programs as Project Coordinator, Events. This newly created role will help launch a suite of membership-driven event products—think panels, roundtables, and educational series—designed to deliver real value to members. You’ll own end-to-end execution while shaping strategic programming that aligns with market needs and organizational goals.

What You’ll Do

• Co-create new membership activities tied to mission and member priorities
• Plan execute content-rich events: timelines, logistics, vendors, budgets, on-site coordination
• Secure speakers, panels, and sponsors; coordinate with internal teams and external partners
• Track registration data, refine audience insights, and optimize attendance
• Manage budgets, financial records, and vendor relationships to hit revenue/expense targets
• Oversee production: agendas, run-of-show, floor plans, volunteer staffing
• Drive continuous improvement via post-event analysis and team collaboration
  
  

Ideal Candidate

Must-Haves:

• 4–5 years in event planning / project coordination (content-driven or membership orgs a plus)
• Proven success with speaker/panel coordination, sponsor outreach, budget tracking
• Salesforce Microsoft Office Suite (Teams, Excel, Outlook); virtual/hybrid platforms = bonus
• Bachelor’s degree preferred (not required)
  
  

You Are:

• A creative strategist who spots opportunities and brings fresh ideas
• Proactive detail-obsessed—comfortable juggling multiple timelines
• A polished communicator who builds relationships with execs, vendors, and volunteers
• Team-oriented with a bias for action and measurable impact
  
  

Why You’ll Love It Here

• Salary: $55k Benefits
• Health: “Cadillac” zero-deductible plan
• 401(k): Immediate eligibility; match after 1 year; fully vested after 2
• Summer Hours: Fridays close at 3 PM (July–Labor Day)
• Bonus: Eligible
  
  

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.