Director of Administration

Position Summary:

• Lead overall hiring strategy by partnering with recruiters, sourcing candidates, and driving the employer brand.
• Manage new hire efforts, including onboarding, support, and assimilation of new personnel across all RMO offices.
• Monitor all staff for performance, attendance, responsiveness, and client service commitment, and work collaboratively with Managing Partners to initiate disciplinary actions when required.
• Coordinate the annual employee performance review process.
• Coach, mentor, and develop personnel to foster a diverse, inclusive, high-performing team.
• Maintain confidential personnel HR files.
• Facilitate compliance and personnel education for harassment, workplace violence, cybersecurity, anti-discrimination, and diversity initiatives.
• Administer employee benefits including health, vision, dental, life, FSA, COBRA, and 401K, facilitate open enrollment, and resolve issues throughout the year.
• Perform exit interviews, offboarding, and terminations as necessary.
• Facilitate monthly Paralegal Meetings to understand challenges and opportunities, ensuring alignment and support.
• Plan and deliver staff recognition and appreciation events such as Staff Appreciation Day and Paralegal Day.
• Oversee day-to-day office operations, including staffing, budgets, vendor and facilities management, lease administration, office improvements, and compliance with health, safety, and IT standards.
• Manage administrative functions such as payroll support, time-off requests, business licenses, insurance policies, office supplies, and internal communications, including crisis and contingency planning.
• Coordinate cross-departmental collaboration, client and visitor logistics, and support events and initiatives in partnership with leadership and marketing teams.

Qualifications and Requirements

• Bachelor’s degree with a minimum of 5 years of office management experience in a law firm or professional services organization.
• Proven leadership skills with the ability to motivate, coach, mentor, and develop personnel.
• Strong enthusiasm for building a diverse, inclusive, high-performing team and delivering quality service to both personnel and clients.
• Demonstrated ability to embrace challenges, drive change, implement best practices, and build a best-in-class operation.
• Excellent organizational skills with the ability to manage multiple priorities under tight deadlines in a fast-paced environment.
• Strong financial acumen, including the ability to analyze data, manage budgets, and report variances.
• Experience managing office facilities and building operations.
• Exceptional communication and relationship-building skills across all levels of the organization.
• Willingness and ability to work flexible hours and travel quarterly to regional offices to maintain operational success.
• Sound business judgment with knowledge of project management and change management principles.
• Results-oriented with a proven ability to manage projects from inception to completion.

Compensation & Benefits:

• $120,000 - $150,000 (based on experience)
• Annual bonus (based on company performance)
• 401(k) with firm contribution
• Health insurance
• Dental insurance
• Paid time off, including sick and vacation time
• Parental leave
• Basic life insurance
• Discretionary, performance-based bonuses
• Paid parking

Why choose Addison Group?

• Pay: We negotiate high salaries using US Bureau of Labor Statistics
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, 401K, and monetary bonuses
• Permanent Employment: Many of Addison’s Administrative job openings lead to potential permanent employment
• Connections: You connect directly with hiring managers from renowned organizations
• Options: You are presented with multiple employment options near your home
• Professional Development: You are provided with hiring process advice, resume revision, and employment term negotiation

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities upon request.