What are the responsibilities and job description for the Administrative Assistant position at Adaptive Home Health / Fira Health?
About Our Company
Adaptive Home Health is a privately owned Home Health Agency delivering high-acuity, patient-centered care throughout Texas. Our clinicians are backed by an experienced and passionate clinical and operational support team — so they can focus on what matters most: providing exceptional care. We offer region-leading compensation, travel bonuses, and mileage reimbursement. Come join a multidisciplinary team where your skills are valued, and your impact is felt every single day!
About the Role
We are looking for a highly organized, polished, and proactive Administrative Assistant to serve as the operational backbone of our Richardson headquarters. This role is the connective tissue of our office — keeping supplies stocked, meetings running smoothly, new hires set up for success, and executive guests welcomed with care. If you thrive on anticipating needs before they arise and take pride in making an office feel effortless, this role was built for you.
Responsibilities
Manage and restock all office supplies and HQ snacks, maintaining par levels and vendor relationships
Own the conference room booking system, resolve scheduling conflicts, and ensure rooms are set up and ready ahead of every meeting
Coordinate all meeting and event logistics including A/V setup, printed materials, and catering — from daily team lunches to large-scale executive events
Prepare orientation kits for each new hire class in coordination with HR, IT, and facilities to ensure a seamless first-day experience
Keep onboarding materials current, branded, and ready ahead of every hire cycle
Serve as the primary point of contact for executive visitors and VIP guests — manage arrival logistics, escort visitors, and deliver a polished, professional experience from arrival to departure
Anticipate day-to-day office needs and address them proactively before they become issues
Support cross-functional teams with administrative tasks as needed
Qualifications
2 years of administrative, office coordination, or operations support experience
Exceptional organizational skills and a high standard for attention to detail
Polished, professional presence with strong verbal and written communication skills
Demonstrated experience coordinating events, meetings, or office logistics
Proficiency in Microsoft Office Suite and/or Google Workspace
Ability to manage multiple competing priorities in a fast-paced environment
Discretion and composure when working alongside or supporting senior leadership
Preferred
Experience supporting executive-level or C-suite staff
Familiarity with conference room management or workplace tools (e.g., Robin, Envoy, or similar)
Background in onboarding coordination or HR support functions
Experience managing vendor relationships (catering, supplies, facilities)
What We Offer
Competitive salary: $42,000 – $52,000 based on experience
401k, Health, dental, and vision insurance
PTO and paid holidays
Location
On-site, full-time — Richardson, TX headquarters. This role is an in-person presence Monday through Friday and is not eligible for remote work.
Salary : $42,000 - $52,000