Administrative Assistant (Facilities)

SUMMARY

Provide administrative support to the Facilities manager and Facilities Department.

This is an In-Office Position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• The maintenance and operation of the computerized maintenance work order system.
• Maintains work requisition and control system for agency.
• Draft, prepare correspondence to contractors and other departments
• Maintains department filing system, plan storage, key control.
• Maintains personnel time records and reports same to payroll.
• Is point of contact for department for agency and outside vendors.
• Schedules meetings, appointments and maintains FM and AFM calendar as needed.
• Assists AFM as requested in administrative/clerical needs.
• Maintains a safe, orderly work environment
• Assistants Reception department with coverage, other tasks as needed
• Assists other departments as needed
• Assists with setup and take down of agency events held as administrative office
• Assists with ordering department supplies/parts/ equipment when directed by AFM or FM as needed
• Performs other duties as requested or required

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical activity associated with clerical/administrative in-office work
• Completion of all mandatory training sessions and medical documents required by organization and regulatory agencies.
• Valid driver’s license that meets agency’s and insurance company’s standards (ongoing throughout tenure)

EDUCATION and/or EXPERIENCE

High School diploma. Three-years’ experience in similar setting/scope.

Salary Range: $18.50 - $20.00 per hour