Litigation Secretary

Downtown San Diego, CA | Full-Time | Up to $95,000 annually (DOE)

About the Position:
A leading law firm in downtown San Diego is seeking an experienced Litigation Administrative Assistant to join its collaborative team. The firm's practice includes complex commercial, civil, and defense litigation matters, with a focus on product liability, toxic tort, medical device, and automotive industry cases, as well as arbitration and trial work.

This is an excellent opportunity to work alongside talented attorneys and paralegals on sophisticated cases in a supportive and fast-paced environment.

The Litigation Administrative Assistant will provide high-level administrative and legal support to attorneys and paralegals through all phases of litigation, including trial preparation and attendance.

Responsibilities include:

• Managing attorney calendars and scheduling depositions, mediations, and client meetings

• Preparing, revising, and finalizing correspondence, pleadings, discovery, and other legal documents

• Performing electronic court filings (State and Federal)

• Handling travel arrangements and monthly expense reports

• Opening new matters, running conflict checks, and maintaining electronic case files

• Assisting with client billing, time entry, and invoices

• Communicating with clients, experts, and opposing counsel as needed

• Supporting attorneys through trial preparation and, ideally, trial attendance ("hot seat")
  
  

• Minimum of five years of litigation experience in a California law firm (will consider strong candidates with three or more years)

• State and Federal court experience required

• Trial preparation or trial attendance ("hot seat") experience strongly preferred

• Strong knowledge of e-filing procedures and court rules

• Excellent organizational skills and the ability to manage multiple deadlines in a fast-paced environment

• Professional written and verbal communication skills

• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with document management and billing systems preferred

• Self-starter with a proactive attitude and attention to detail
  
  

• Salary range: $68,000 - $95,000 annually, commensurate with experience

• Comprehensive benefits package including medical, dental, vision, retirement plan, and paid time off

• Opportunities for professional growth and advancement within a collaborative team environment
  

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.