Bookkeeper Secretary - Adams High School (2721)

Bookkeeper Secretary

Adams High School

Monday-Friday

8 hours per day

10.5 Month Schedule

2026-2027 Salary

$17.41 per hour, per RSPA Master Agreement for Classification II

QUALIFICATIONS:                           

1. High School Diploma and excellent command of the English language.
2. Strong background in accounting and bookkeeping.
3. General operating knowledge of business machines and computer software such as Excel, Microsoft Word, and Business Plus.
4. Desirable characteristics including excellent organizational skills, strong analytical and mathematical aptitude, and ability to interact positively with school personnel, vendors, and business community.
5. Ability to handle a multitude of responsibilities with minimal supervision.
6. Must be able to lift up to 25 lbs.
7. Regular, reliable and punctual attendance required.
8. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

REPORTS TO:  Principal

JOB GOAL:  To assist the principal in the financial management of the building, including bookkeeping and accounting.

PERFORMANCE RESPONSIBILITIES: Performance responsibilities will vary depending on the specific requirements of a building.  The performance responsibilities listed below represent an overview of the responsibilities for this position.

1. Handles all building accounts receivable and payable and prepares monthly operational summary report of receipts and expenses.
2. Balances and records weekly school cash receipts and band deposits.
3. Handles cash, acquires materials, and keeps records of transactions.
4. Works with building administration to prepare budget for the upcoming school year.
5. Prepares budget information and budget transfers through the business software system.
6. Monitors budget and expenditures and notifies staff of funds available.
7. Responsible for processing purchase orders, including notifying staff of account balance, verifying receipt of materials, and insuring that P.O.’s are completed by business office deadlines.
8. Processes field trip requisitions, handles collection of money for field trips and fundraisers, deposit funds, and process related invoices.
9. Maintains inventory of books and places orders for the next school year; inventories and invoices students for lost books, fines, book deposits, and refunds. Involves stacking and heavy lifting of textbooks.
10. Orders, inventories, distributes, and maintains all stock supplies for staff and conducts an annual inventory of building equipment.
11. Processes bi-weekly payroll, time cards, and employee attendance reports.
12. Processes all teacher in-service (conference) applications and related expense reimbursements.
13. Uses substitute placement system to coordinate placement of guest teachers.
14. Loads and maintains Master Schedule for upcoming school year.
15. Performs routine clerical duties such as typing, filing, answering telephones, and preparation of employee time cards and bi-weekly absence sheets.
16. Assists students, staff, and visitors, as necessary.
17. Performs other duties as requested by the Principal and / or Assistant Principal.
18. Runs / distributes data processing reports (such as labels, class lists, report cards, schedules, etc).

TERMS OF EMPLOYMENT:

1. 10.5 month position, as determined by the building principal
2. 8 hours per day
3. Salary and benefits as per master agreement for Classification II

WORKING CONDITIONS:

1. An employee working in this assignment will be required to sit for long periods of time and work on a desktop computer.
2. Data entry and record search is a large part of the duties of this position and repetitive hand motion will be required.

REQUIRED POSITION TESTS:

Microsoft Office Current District Version: Basic Word, Basic Excel and Outlook; Assessments in Customer Service Phone Skills, Interpersonal/Teamwork Office Skills Assessment, Sentence Clarity, Numeric/Alpha Filing/Record Locator and the Bank Deposit/Petty Cash Tests.

Notice of Nondiscrimination - Rochester Community Schools does not discriminate on the basis of race, color, religion, national origin, creed or ancestry, age, sex, marital status, height, weight, familial status, arrest record or physical and mental disabilities in accordance with the Elliot-Larson Civil Rights Act (ELCRA) MCL 37.2206, Persons with Disabilities Civil Rights Act (PWCRA), MCL 37.1206, Title II, Title VI, and Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendment Act of 1972, the Age Discrimination in Employment Act and the Immigration Reform and Control Act of 1986 (8U.S.C., Section 1324A Et. Seq.) and Section 504 of the Rehabilitation Act of 1973. In addition, individuals will not be excluded from, or be denied, the benefits of participation in any program or activity for which the Board of Education of the Rochester Community School District is responsible on the basis of such characteristics.

Rochester Community Schools has designated the following individuals as Compliance Coordinators at 52585 Dequindre Rd., Rochester, MI 48307. Title II and Section 504 – Students: Pasquale Cusumano, Assistant Superintendent of Secondary and Adult Education, (248) 726- 3131; Equal Employment Opportunity/Section 504 for non-students: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118; Title IX Coordinator: David Murphy, Assistant Superintendent of Human Resources, (248)726-3118.

Revised 4/92; 2/94; 8/95; 6/97; 6/01; 7/15; Reviewed 4/97