What are the responsibilities and job description for the Office Secretary position at Adams Glass Co?
Overview
We are a growing Construction Company in Croydon, Pa seeking a dependable and well organized office secretary to join our team . This vital role involves answering phone calls managing paperwork, filing for permits,managing desk activities, coordinating communication, maintaining records, entering estimates, and assisting with invoicing. The ideal candidate will bring a positive attitude, exceptional organizational skills, and a proactive approach to handling diverse responsibilities, Your energy and attention to detail will help create an efficient workplace where everyone can thrive.
Responsibilities
- Answer incoming calls
- Manage desk duties including scheduling appointments, receiving deliveries.
- Perform data entry, filing, and record keeping using Quickbooks, Google Workspace, and other office software to ensure accurate documentation.
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record management.
- Assist with calendar management and scheduling for staff members or executives to optimize time utilization.
- Handle clerical tasks such as proofreading documents, organizing files, and managing office supplies to maintain an organized workspace.
Experience
- Strong computer literacy with expertise in Quickbooks, Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry skills.
- Proven organizational skills with the ability to prioritize tasks efficiently.
- Experience with bookkeeping software such as QuickBooks is highly desirable.
- Construction office experience a plus
- Excellent phone etiquette and customer service skills to foster positive interactions with visitors and callers.
- Clerical or administrative experience that includes managing multi-line phone systems, calendar coordination, and document proofreading will set candidates apart. Join us in creating a vibrant office environment where your proactive support makes a real difference! We value energetic professionals who are eager to contribute their skills in a collaborative setting that encourages growth and excellence.
Pay: From $20.00 per hour
Benefits:
- Flexible schedule
Work Location: In person
Salary : $20