What are the responsibilities and job description for the Project Administrator position at Adams Electric Company?
Project Administrator - Raleigh, NC
Qualifications
- Minimum high-school diploma required, Associates/Bachelors degree preferred in related field of study
- 1-3 years experience in Construction industry preferred
- Electrical or healthcare construction experience preferred
- Proficiency in MS Office – specifically with Outlook and Excel
- Experience in Box, Procore and Bluebeam software preferred
- Experience with estimation preferred
Position Summary
This is an entry-level position which requires the ability to provide effective, energetic, pro-active and innovative support to the Project Management, Pre-Construction and Field Operations teams. A Project Administrator assists with project schedules, submittals, daily administrative tasks and many other responsibilities.
Job Duties And Responsibilities
Project Management
- Assist project managers in the development of project objectives by reviewing project proposals and plans
- Create solid foundation/structure of project files to ensure accurate organization and ease of use for project team
- Assist with submittal logs in accordance with the project schedule and specifications. Monitoring and expediting submittals in accordance with project requirements and following through as required.
- Development and design of as-builts; properly identifying, communicating and resolving design-drawing conflicts that arise during project and research, transmit and monitor RFI’s
- Coordinate with project management team and effectively communicate daily operations as well as future plans over the course of the project
- Assist and expedite the process of obtaining proper permits and materials required for the project
- Generate and facilitate testing reports and inspections for Quality Assurance purposes
- Assist and expedite the issuance/creation of Purchase Orders and Change Orders as approved by project manager
- Attend and document project meetings with General Contractor and Vendors as needed
- Ensure communication and support with project team and ensure client satisfaction
Pre-Construction
- Assists in project quantity take off/estimating/budgeting of preliminary and developed project scope documents
- Analyze project drawings and specifications for specific project requirements
- Solicit bid/quotes
- Assist with the set-up of jobs for accounting purposes
- Assist pre-construction team on an ongoing basis with current and future projects
Field Operations
- Responsible for gathering, organizing and tracking field personnel time and working closely with Payroll Department on accurate data entry
- Accurately track and monitor Paid Time Office for field personnel
- Tract and monitor subcontracted labor and ensuring accuracy for payroll purposes
- Assist with the coordination, scheduling and logistics of required materials, construction documents and other necessary items for daily operations
- Assist Superintendent and field leadership with issues that arise daily
- Assist Superintendent and field leadership with implementing and maintaining safety programs including Adams Workday Prep
- Make frequent visits to the project site, verifying that the site is organized and clean and that satisfactory progress is being made
- Assist Human Resources/Business Development with the implementation of employee development initiatives
- Build strong relationships with field personnel and offer continued support
Required Competencies And Skills
- Strong verbal and written communication skills
- Ability to read and understand blueprints
- Punctuality and strong level of professionalism
- Goal-oriented
- Dynamic team player who collaborates daily
- Authentic leader who is able to motivate others
- Self-motivation and self-starter
- Ability to give and receive feedback and change behavior to better themselves
- Adaptability in uncertain/stressful situations
- Problem solving and critical thinking
Qualifications
- Minimum high-school diploma required, Associates/Bachelors degree preferred in related field of study
- 1-3 years experience in Construction industry preferred
- Electrical or healthcare construction experience preferred
- Proficiency in MS Office – specifically with Outlook and Excel
- Experience in Box, Procore and Bluebeam software preferred
- Experience with estimation preferred