Administrative Assistant (Programs) - 263141-4596

This job was posted by https://www.azjobconnection.gov : For more

information, please see: https://www.azjobconnection.gov/jobs/7272590

• Looking for an exciting opportunity to make a real impact on the lives
  
  

of young individuals seeking education and career development? Join our

mission here at the Phoenix Job Corps Center as an Administrative

Assistant of Programs. This role is responsible to provide the Programs

department with administrative and technical support, assists and

coordinates special projects, and provides support to other departments

as required.**

**About Phoenix Job Corps Center**

The Phoenix Job Corps Center provides students with the opportunity to

earn their High School Diploma or Equivalent (GED), and hands-on

training in the various trades like Certified Nurse Assistant, Clinical

Medical Assistant, Medical Administration Assistant, Security and

Protective Services, Cement and Masonry, Carpentry, and more.

**About Adams and Associates**

Adams and Associates is a 100% employee-owned company that is

service-focused and outcome-driven. We began as a small business formed

in 1990 with the sole mission of operating at-risk youth and children\'s

programs for local, state, and federal governmental agencies. Today, we

are one of the largest workforce providers involved in the federal Job

Corps program!

Adams and Associates employs more than 2,000 staff members across the

United States. Each year we provide academic, vocational training, and

placement services to approximately 9,000 young people from ages 16 to

24 primarily in a residential setting. Our academic and career technical

training programs are accredited and lead to national

industry-recognized credentials.

Position Duties Include

• Follows all integrity guidelines and procedures and ensures no
  
  

manipulation of student data.

• Conducts research, prepares statistical reports, handles information
  
  

requests, and performs clerical functions such as maintaining

required documentation, sorting/distributing mail, preparing

correspondence, receiving visitors, arranging conference calls, and

scheduling meetings. May make travel arrangements as necessary.

• Ensures timely submission, logging and tracking of all Center
  
  

contract deliverables, requests, reports and correspondence. Drafts,

writes and proofs correspondence. Responsible for the quality of

internal/external communications with the Corporate Office,

Department of Labor and outside organizations.

• Maintains Job Corps/Company systems and libraries which may include
  
  

CIS, OA, CTS, CSSR, SMR, ABRA, MAS200, FMS, eRequester, School Dude,

PRH, JC Program Instructions, JC Information Notices, Regional

directives and SOPs.

• Ensures that area is organized, clean, safe and conducive to
  
  

student/staff success

• Prepares, coordinates and distributes Center\'s weekly newsletter.
  
  

Works with Center staff to obtain newsletter articles and Center

highlights. Prepares and distributes meeting minutes.

• Produces quality work/assignments in a thorough, timely and accurate
  
  

manner.

• Maintains appropriate personal attendance, accountability and work
  
  

productivity standards.

• Plans, prioritizes and organizes assignments to meet established
  
  

goals and deadlines.

• Understands and applies job knowledge to effectively complete all
  
  

Required Job Responsibilities. Proactively Maintains The Skills

required to perform job duties.

• Mentors, monitors and models the Career Success Standards as
  
  

required by the PRH.

• Shows respect and courtesy to students and holds them accountable
  
  

for their actions and behavior.

• Provides quality programs and services for students and ensures that
  
  

quality is maintained and student needs are met. Pursues improvement

and enhancement of programs and services.

• Exchanges ideas and information, both orally nd in writing, in a
  
  

clear and concise manner and contributes meaningfully to group

efforts by offering relevant ideas and knowledge. Provides quality

and timely information to DOL/Company when requested.

• Effectively articulates thoughts and ideas. Identifies problems,
  
  

analyzes causes and evaluates appropriate solutions prior to taking

or recommending actions. Follows up to ensure prompt/appropriate

action is taken and that problems, are in fact, corrected.

• Works in partnership with staff from all Departments to ensure
  
  

effective supervision and services are provided to students.

• Accepts direction and supervision from the Center Director/Center
  
  

Duty Officer/Shift Manager to include assignments to temporarily

Perform Job Responsibilities Of Other Departments And Positions.

• Other duties as assigned.
  
  

**Qualifications**

• High School diploma or equivalent required.
• Degree or certification from an accredited or relevant certified
  
  

training program or school preferred.

• A minimum of three years secretarial or administrative support
  
  

Experience Is Required.

• Computer literacy and proficiency in Microsoft Office Suite of
  
  

applications is required.

Benefits Include

**BENEFITS INCLUDE:**

Competitive hourly wage of \$21.75/hour

Employer paid medical insurance

Denta