Accounting Assistant

Accounting Assistant – Mandarin Preferred

Part Time – Potential for Full Time

This role requires someone who can take ownership of established processes and operate with minimal supervision.

Job Summary:

We are seeking a detail-oriented and highly organized Accounting Assistant to join our finance team on a Part Time basis. The primary responsibility of this role is to manage the company’s overseas AP and Drop Shipment process. The role involves processing invoices, obtaining and recording credits for drop shipments and sea/air shipments and maintaining accurate inventory levels. Also involved will be performing monthly reconciliations between these AP and AR accounts, and posting invoices as AP. The ideal candidate must be adept at identifying discrepancies, communicating effectively to resolve issues, and ensuring accurate financial records.

Key Responsibilities:

Invoice Management:

· Receive and review overseas Drop Shipment and Sea/Air Shipment invoices

· Record invoices in an excel spreadsheet and print them out for processing

· Process Drop Shipment invoices

· Process Sea/Air Shipment AP invoices

· Obtain and record credits associated with Drop Shipments

Reconciliation:

· Perform month-end reconciliations between Accounts Payable (AP) and Accounts Receivable (AR)

· Ensure all discrepancies are identified and addressed promptly

Posting and Recording:

· Post Drop Shipment and Sea/Air Shipment invoices as Accounts Payable in the financial computer system

· Maintain accurate and up-to-date records of all transactions

Issue Resolution:

· Identify and investigate discrepancies or errors in invoices and financial records

· Communicate effectively with relevant parties to resolve issues and request corrections

General Support: Accounts Payable/Accounts Receivable:

· Support the General Accounts Payable/Receivable department with special projects and initiatives

· Process daily shipment invoices and post to vendor portals when necessary

· Assist with daily AR payment applications

· Assist with other accounting duties as required

Qualifications / Required Skills

· Working knowledge of accounts payable / accounts receivable processes, including invoice processing, reconciliations, and payment applications

· Ability to independently manage recurring workflows and identify issues without step-by-step direction

· Strong proficiency in Microsoft Excel (sorting/filtering, basic formulas, and reconciling data across sources)

· Experience working with accounting systems or ERPs (e.g., Acumatica or similar)

· High attention to detail with a demonstrated ability to identify discrepancies and follow through to resolution

· Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment

· Effective written and verbal communication skills

Pay: $23.00 - $27.00 per hour

Benefits:

• Flexible schedule

Language:

• Mandarin (Preferred)

Ability to Commute:

• Union, NJ 07083 (Required)

Work Location: In person

Salary : $23 - $27