What are the responsibilities and job description for the Administrative Specialist II position at Ada County?
General Summary Ada County is a great place to work. We have more than 2000 employees dedicated to enhancing our community's quality of life. Our Operations team is growing, and this is an excellent opportunity to be a part of taking this team to the next level.
We offer a competitive Total Rewards package that increases your base salary by approximately 40%, including: Excellent medical, dental, and vision insurance Generous vacation and sick leave starting on day one 11 paid holidays annually Participation in one of the nation's best state retirement systems, with 11.96% employer contribution 457(b) deferred compensation plan with up to 3% county match, plus a 401(k) Paid parental leave, life insurance, and robust wellness programs Ongoing training opportunities and career pathing Ada County Operations on a daily basis ensures that county-owned buildings and facilities are properly built, consistently maintained, and operating at peak performance. How we systematically approach our mission provides great value and insights to the citizens of Ada County. Explore the many initiatives we implement to ensure cost-effective management of all resources
Learn more about Ada County Operations by visiting our website. Ada County Operations POSITION GENERAL SUMMARY: Provides technical and responsible administrative assistance for the Operations department; possesses a high level of professionalism and confidentiality. PLEASE NOTE: Resume and cover letter must be submitted with your application to be considered for this job opportunity.
Essential Functions Greets and directs department visitors; Screens and answers telephones, answers basic inquiries and routes calls to the proper department or personnel; Provides administrative support to department leadership and serves as Administrate Assistant for the Director to include maintaining calendar, schedule, meetings and preparing agendas; Schedules meetings and conference rooms, updates calendars, and creates meeting agendas; Maintain various managers and/or department calendars as requested; Develops and maintains Department Emergency Contact lists; Responds to inquiries regarding department and Ada County programs and services; Opens and distributes mail to office staff; Prepares and handles correspondence of a sensitive and confidential nature; Proofreads material for accuracy, completeness and punctuation; Assists with making travel arrangements and processes registrations and travel related paperwork; Distributes parking passes; Oversees insurance certificate program and tracks all insurance needs; Maintain office supplies inventory by checking stock to determine inventory levels, anticipating needed supplies, evaluating new office products, placing orders for supplies and verifying receipt of supplies; Monitor department leave requests, updates vacation calendar, and verify leave requests in Time Management; Responsible for keeping the lobby/department area neat and clean to project a professional image; Processes routine paperwork and/or enters data into a department log or database in the servicing of a customer; Initiates service requests for needs affecting the entire department and utilizes Facility Dude software; Composes letters, e-mails, and other correspondence, and disseminates information; Generates various reports and proofreads documents. ADDITIONAL FUNCTIONS: Develops and maintains department files; Assists with special projects; Understand and complies with Ada County policies, laws, codes, and regulations; Performs related functions as required. Job Requirements High school diploma or equivalent; A minimum of 3 years of previous administrative support experience required; Knowledge of office terminology, practices, and procedures; Proficiently use of personal computers and work-related programs and equipment; Knowledge of English grammar, spelling, punctuation and arithmetic; Knowledge of Microsoft Word, Excel, and Outlook; Skill in coordinating and prioritizing multiple requests from co-workers and managers; Ability to establish and maintain records systems; Ability to review documents for accuracy, completeness, and compliance; Ability to compile data and information for reports and compose letters and memoranda; Ability to communicate effectively verbally and in writing; Ability to maintain effective working relationships with other employees, elected officials, department directors and the general public; Ability to maintain confidentiality; Ability to work independently and as part of a team to accomplish goals; Ability to work under own initiative; Ability to type documents and correspondence with a high degree of accuracy.
Work Environment & Physical Demands Work is performed primarily in an office environment and the employee in this class is subject to inside environmental conditions; May be required to lift up to 20 lbs.; Requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks. DISCLAIMER: To perform this job successfully, an individual must be able to perform the primary job responsibilities satisfactorily with or without reasonable accommodation. The above statements are intended to describe the general nature and level of work being assigned to this job
They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of individuals in the job. This job description is not an employment agreement and/or an expressed or implied employment contract. Management has the exclusive right to alter this job description at any time without notice.
Ada County provides Veteran's Preference for all County jobs except for those deemed "key positions" in accordance with Title 65, Chapter 5 of Idaho Code.
Salary : $21 - $24