Law Enforcement Records Specialist

This job was posted by https://idahoworks.gov : For more information,

please see: https://idahoworks.gov/jobs/2534095

## General Summary

• Do you meet our**[**minimum hiring
  
  

standards**](https://adacounty.id.gov/sheriff/careers/hiring-standards-disqualifiers/){tabindex="0"

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Please check before applying.**

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Law Enforcement Records Specialists work in one of three areas: Court

Support Team, Inmate Records Team, or Inmate Processing Team.\

\

• **Court Support:** Works very closely with Patrol Deputies/Officers,
  
  

managing Warrants, No-Contact Orders and Protection Orders.

• **Inmate Records:** Works closely with Detention Deputies and Patrol
  
  

Deputies/Officers from all agencies in Ada County. Inmate Records

manages court paperwork, video court, and inmates\' records. They

also scan documents and handle a high volume of customers at our

front counter.

• **Inmate Processing:** Works with Patrol Deputies/Officers from all
  
  

agencies and Detention Deputies. Inmate Processing manages booking

of inmates and is responsible for securing inmate property, running

criminal histories for classification of inmates and provides

customer service in our jail lobby.

All three of these positions require skills in customer service, typing,

and data entry. **No degree or experience required.** You will attend a

5-week training academy. Work is performed under well-established

guidelines set forth by State and Federal law. The scope of work

requires a high degree of accuracy, confidentiality, organization, and

attention to detail. These positions interact extensively with law

enforcement officers, the courts, attorneys, and jail management staff.

These positions are in the Ada County Sheriffs Office, Administrative

Services Bureau.

## Essential Functions

• Operates general office equipment, including computers, scanners,
  
  

and printers;

• Operates a central telephone console to receive and route calls and
  
  

control access to staff;

• Reads and routes incoming mail;
• Performs records searches on computer databases;
• Scans documents into several electronic filing systems;
• Helps the public with inquiries by identifying and resolving
  
  

problems and/or referring to appropriate staff for resolution;

• Researches records requests;
• Maintains files and other records;
• Explains policies and procedures pursuant to requests of the public,
  
  

other officials, and departments; and

• Works and maintains eligibility to work all shifts, including
  
  

evenings, nights, weekends, and holidays, whether assigned or on an

as needed or on-call basis.

**Additional Functions**

• Helps public file reports;
• Cross trains in other areas; and
• Performs related functions as required.
  
  

## Job Requirements

• Must possess a high school diploma or equivalent;
• Must have a valid and current driver\'s license;
• Knowledge of English grammar, punctuation and spelling;
• Knowledge of modern office equipment, practice and procedures;
• Skill in performing customer service;
• Skill in organizing and accurately accomplishing work within limited
  
  

timeframes;

• Skill in communicating with culturally diverse populations;
• Ability to type at least 40 wpm;
• Ability to maintain a large amount of data with a high degree of
  
  

accuracy;

• Ability to research, investigate and correct data;
• Ability to maintain integrity and confidentially of records and
  
  

processes;

• Ability to follow written and verbal instructions; and
• Ability to interact effectively with the general public, fellow
  
  

employees, inmates and their families, court officials, and others

in stressful situations.

**Other Requirements**

• An employee in this class must be deputized in order to make work
  
  

actions effective;

• Must appear before an oral board and successfully complete a
  
  

polygraph and background investigation prior to hire;

• This position has been designated safety sensitive and therefore the
  
  

incumbent is subject to random drug testing.

## Work Environment & Physical Demands

Work is performed primarily in an office environment and the employee in

this class is subject to inside environmental conditions;

Work duties and tasks for some Records Specialist positions may be

performed within the jail environment in close contact with inmates and

offenders;

Some areas, such as Booking and Lobby may require working around and

with hazardous materials including, but not limited to,