What are the responsibilities and job description for the Office Manager position at Acuren?
Acuren is currently recruting for an Office Manager to support our operation in Tulsa, OK.
Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.
Responsibilities
Working Conditions:
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.
Responsible for managing the office, payroll, accounting functions; provides customer service support; performs Human Resources activities; provides administrative support to staff and Division Manager at the location.
Responsibilities
- Enter hours timely and effectively for weekly for payroll.
- Provide weekly P&L report to Manager (Sales and Expenses).
- Assist with and ensure compliance with Account Payable procedures.
- Assist with forecasting reports - Flash report.
- Act as liaison to HR with regards to employee relations/policy/benefit issues,
- Assist in the completion of End of Month Closing.
- Track and retrieve Aged invoices for payment.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Answer and direct incoming phone calls.
- Provide administrative support
- Generate region invoicing weekly.
- Generate end of month accruals and deferrals.
- Post customer payments. Post revenues by verifying and entering transactions.
- Update and maintain receivables by totally unpaid invoices.
- Research and solve payment discrepancies by obtaining and investigating information from sales, specific division, and other departments within the organization.
- Adjust accounts or ledgers as applicable.
- Support controller and accounting team with various administrative functions.
- Follow filing procedures to ensure the divisions compliance.
- Performs other related duties assigned by Manager.
- Minimum 2 to 4 years of management and/or accounting experience
- Associates degree or higher in Business or related field; desired but not required
- Proficient with MS Office: Word, Excel, PowerPoint
- Ability to meet stringent deadlines
- Self-starter, enthusiastic, and cooperative attitude
- Ability to maintain focus on multiple projects
- Demonstrated experience in high volume Accounts Payable, creating, tracking and analyzing Journal Entries.
- Experience with P&L Statements and P&L Analysis with knowledge and understanding of accrual accounting.
- Excellent math skills with the ability to create and manipulate Excel spreadsheets.
- Experience in accounts receivable including invoicing and collections, interpreting contract billing language.
- Ability to self-direct to accomplish the work of the office.
- Strong interpersonal, communication, and team-oriented skills.
- Ability to work in a fast-paced office environment
- Willingness and ability to work overtime routinely.
- Strong interpersonal, communication and team-oriented skills
- Highly detail oriented with exceptional planning and organization skills
- Strong problem analysis and problem resolution skills
- Highly adaptable with ability to work in a fast-paced office environment
- Competitive Salary
- Medical, dental, vision, and supplemental insurance
- 401K Plan
- Paid Holidays
- Paid Time Off
Working Conditions:
- Office environment with limited physical effort, continuous mental effort, and frequent complex requests for assistance.
- Sitting for extended periods of time
Acuren is a trusted, single source provider of technology-enabled asset protection solutions used to evaluate the structural integrity of critical energy, industrial and public infrastructures. Committed to delivering a Higher Level of Reliability , Acuren provides an unrivaled spectrum of capabilities including inspection, traditional and advanced NDE/NDT, failure analysis, rope access, materials engineering, field engineering, reliability engineering, drones, robotics, V-Deck and condition-based monitoring services.
Our work is critical to the integrity and safety of industrial firms, including petroleum refinery, pipeline, power generation, pulp & paper, mining, pharmaceutical, aerospace and automotive industries. Acuren employs over 4,000 dedicated professionals supporting the mechanical integrity and inspection programs of the world’s largest industrial segments.
Acuren is a market leader. Our formula for success is straightforward: be capable locally, with certified and well-equipped personnel supported by trained, experienced leaders. Continuing to build on a strong heritage of safety, quality and professionalism, Acuren strives to maintain incident free work environments, pursues advanced technical developments, and supports reliability programs that are valued by clients and employees.